Executive Support Specialist for Senior Leaders

Virtua Health; Marlton (NJ); Sur place; USD 33 000 - 51 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Paid time off

Vision and dental insurance

Retirement plan

Résumé du poste

Virtua Health in Marlton, NJ seeks an Administrative Assistant II to support a team of senior leaders. This role requires multitasking across executive support, budgeting, and project coordination to ensure smooth operations.

You will prepare reports, schedule meetings, and handle confidential information with discretion. Ideal candidates have 3–5 years of executive secretarial experience, strong MS Office skills, and excellent communication.

Qualifications

• 3 - 5 years executive secretarial or administrative support experience.
• Computer user proficiency (Excel-Word-Power Point Outlook Internet).
• Excellent Communication skills (verbal-written-listening) with all levels.
• Advanced organizational skills and ability to adapt to changing priorities.
• Knowledge of organization policies or ability to learn quickly.

Responsabilités

• Responsible for smooth operation of the office; troubleshoot problems and support special projects.
• Screen calls/visitors and route to appropriate party; respond to routine inquiries.
• Schedule appointments, maintain calendars, take dictation, and prepare minutes.
• Assist in budgeting, business planning, and related functions.
• Prepare expense reports, monitor invoices, and assist in payroll processing.
• Maintain records, handle confidential information, and train junior staff.

Connaissances

Executive support

Multitasking

Communication skills

Organizational skills

Policy knowledge

Formation

HS diploma + exp

Business/Secretarial school + exp

Outils

Excel

Word

PowerPoint

Outlook

Description du poste

Virtua Health in Marlton, NJ seeks an Administrative Assistant II to support a team of senior leaders. This role requires multitasking across executive support, budgeting, and project coordination to ensure smooth operations.

You will prepare reports, schedule meetings, and handle confidential information with discretion. Ideal candidates have 3–5 years of executive secretarial experience, strong MS Office skills, and excellent communication.