Executive Admin & Office Operations Lead (Hybrid)

Virtua; Cropwell (NJ); Hybrid; USD 3,376,000 - 5,082,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flexible spending accounts

401(k) / 403(b)

Paid time off

Paid sick leave

Short-term disability

Long-term disability

Life insurance

AD&D insurance

Tuition assistance

Employee assistance program

Job summary

Virtua Health is seeking an experienced executive secretary/administrative support professional to ensure smooth office operations at its Lippincott Drive location in New Jersey. The role supports scheduling, budgeting, and communications across departments, with a hybrid work arrangement and a 40-hour week.

The ideal candidate has 3–5 years in executive secretarial roles, strong Microsoft Office skills (Excel/Word/PowerPoint/Outlook), and excellent communication abilities.

Qualifications

• 3–5 years executive secretarial or administrative support experience.
• Computer user proficiency (Excel-Word-Power Point Outlook Internet).
• Excellent communication skills (verbal-writ-tening) and ability to interact with employees at all levels.

Responsibilities

• Responsible for smooth operation of the office. Troubleshoot problems and resolve issues involving office workflow.
• Screen phone calls and visitors, routing them to the appropriate party. Address and resolve routine inquiries.
• Schedule appointments, meetings, conferences, and maintain calendar(s). May take dictation and prepare minutes.
• Assist in the formulation of the department budget, business plan, or related planning functions.
• Prepare office expense reports and monitor invoices. Compile data for presentations and special projects.

Skills

Executive secretarial experience

Administrative support

Microsoft Office

Communication skills

Education

High School diploma

Secretarial School training

Tools

Excel

Word

PowerPoint

Outlook

Internet

Job description

Virtua Health is seeking an experienced executive secretary/administrative support professional to ensure smooth office operations at its Lippincott Drive location in New Jersey. The role supports scheduling, budgeting, and communications across departments, with a hybrid work arrangement and a 40-hour week.

The ideal candidate has 3–5 years in executive secretarial roles, strong Microsoft Office skills (Excel/Word/PowerPoint/Outlook), and excellent communication abilities.