Hybrid Administrative Specialist II - Strategic Admin Support

Virtua; Cropwell (NJ); Hybrid; USD 51,000 - 77,000; Full time

Job summary

Virtua Health in New Jersey seeks an experienced executive secretary to provide general and advanced administrative support, maintain calendars, coordinate events, process invoices, and prepare reports. The role requires 3–5 years of executive secretarial experience, proficiency in MS Office, strong communication, and the ability to adapt to changing priorities in a busy office.

The position is hybrid with a competitive hourly rate and comprehensive benefits for full‑time colleagues.

Qualifications

• 3–5 years executive secretarial or administrative support experience.
• Proficient with Excel, Word, PowerPoint and Outlook.

Responsibilities

• Ensure smooth office operation and administrative support.
• Screen calls and visitors; route to appropriate party.
• Schedule appointments and maintain calendars; prepare minutes and memos.
• Prepare office expense reports and assist in budgeting.
• Lead junior clerical staff on projects as needed.

Skills

Executive support

Excel/Word/Outlook

Communication skills

Organizational skills

Prioritization

Education

High School diploma

Secretarial training

Tools

MS Office

Job description

Virtua Health in New Jersey seeks an experienced executive secretary to provide general and advanced administrative support, maintain calendars, coordinate events, process invoices, and prepare reports. The role requires 3–5 years of executive secretarial experience, proficiency in MS Office, strong communication, and the ability to adapt to changing priorities in a busy office.

The position is hybrid with a competitive hourly rate and comprehensive benefits for full‑time colleagues.