Senior Administrative Assistant - Hybrid HR & Scheduling

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 48,000 - 64,000; Full time

Benefits offered by this job

Hybrid work options

Competitive benefits

Job summary

Michigan Medicine is seeking an experienced administrative professional to support payroll, HR onboarding, staffing, and scheduling. This role will ensure accurate data handling, coordinate new hires, and manage complex scheduling processes across units.

Responsibilities include verifying reports, maintaining personnel files, and supporting daily operations while adhering to university policies. Hybrid or remote work options may be available at department discretion.

Qualifications

• High school diploma or equivalent required.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively.
• Excellent organizational, tracking, and follow-up abilities.
• Proficiency with Microsoft Windows and Excel.

Responsibilities

• Review Charge RN View for accuracy daily.
• Track FMLA usage and extended sick balances weekly.
• Verify NPT/FTE analysis reporting weekly.
• Submit monthly NPT usage reports to Supervisor.
• Complete new hire and transfer checklists.
• Badge access and PYXIS access processing.
• Create ANSOS profiles and maintain unit files.
• Process termination/transfer checklists.
• Review and approve schedule exchanges daily.
• Manage PTO processes and annual leave planning.
• Publish ANSOS schedules and plan sheets.
• Post/open shifts and actively recruit staff as needed.
• Complete annual Blue Folder Reviews and PTO reports.
• Review FTE analysis weekly with Supervisor.

Skills

Verbal communication

Written communication

Independent & collaborative work

Organization & follow-up

MS Windows & Excel

Multitasking in fast-paced env

Education

High school diploma or equivalent

Associate or higher degree in business/HR

Tools

OneStaff

MPathways

eRecruit

Job description

Michigan Medicine is seeking an experienced administrative professional to support payroll, HR onboarding, staffing, and scheduling. This role will ensure accurate data handling, coordinate new hires, and manage complex scheduling processes across units.

Responsibilities include verifying reports, maintaining personnel files, and supporting daily operations while adhering to university policies. Hybrid or remote work options may be available at department discretion.