Admin Asst Sr Healthcare

University of Michigan; Ann Arbor (MI); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Excellent medical, dental and vision

2:1 retirement match

Job summary

University of Michigan's Michigan Medicine in Ann Arbor is seeking an experienced administrative coordinator to support nursing leadership in Brandon NICU and related units. The role focuses on scheduling, travel processing, payroll reconciliation and personnel documentation.

You will join a large team and use Word, Excel, Google Sheets and PowerPoint to communicate clearly, manage priorities and deliver high-quality service.

Qualifications

• At least 4 years progressively responsible experience in a scheduling/administrative support capacity.
• Excellent verbal, written and interpersonal skills with a strong customer service focus.
• Proficient in Microsoft Word, Excel, Google Sheets, and Power Point.
• Excellent organizational and multi-tasking skills including attention to detail and tracking.
• Demonstrated ability to work independently and regularly exercise judgment in setting priorities.
• Ability to work collaboratively and effectively within a large team setting, embracing change.

Responsibilities

• Provide administrative support to the Clinical Nurse Director for Brandon NICU and other unit nursing leadership positions.
• Scheduling responsibilities including assisting with schedule development/management of daily staffing/trade requests.
• Planning and processing travel/conference registration, processing tuition reimbursements, budget reconciliation.
• Process and reconcile bi-weekly payroll adhering to Department of Labor regulations, UM Policies and Procedures and contracts as appropriate and reconcile Gross Pay Register.
• Prepare all personnel documentation including job postings, PARs, appointment changes and all records/absences pertaining to personnel issues.
• Processing and tracking FMLA/Work Connection cases and leaves.
• Provide backup support to other support staff as needed.
• Complete other projects assigned by the area manager.

Skills

Scheduling experience

Administrative support

Customer service

Organizational skills

Independence and prioritization

Team collaboration

Education

Associate degree or equivalent combination of education and experience

Tools

Microsoft Word

Microsoft Excel

Google Sheets

PowerPoint

Job description

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

• Duties include but are not limited to providing administrative support to the Clinical Nurse Director for Brandon NICU and other unit nursing leadership positions (Clinical Nurse Specialist, Clinical Nurse Supervisors, Educational Nurse Coordinator and Clinical Care Coordinators).
• Scheduling responsibilities including assisting with schedule development/management of daily staffing/trade requests.
• Planning and processing travel/conference registration, processing tuition reimbursements, budget reconciliation.
• Process and reconcilebi-weekly payroll adhering to Department of Labor regulations, UM Policies and Procedures and contracts as appropriate and reconcile Gross Pay Register.
• Prepare all personnel documentation including job postings, PARs, appointment changes and all records/absences pertaining to personnel issues.
• Processing and tracking FMLA/Work Connection cases and leaves.
• Provide backup support to other support staff as needed.
• Complete other projects assigned by the area manager.

Required Qualifications*

• At least 4 years progressively responsible experience in a scheduling/administrative support capacity.
• Excellent verbal, written and interpersonal skills with a strong customer service focus. Demonstrated ability to compose and produce professional correspondence.
• Proficient in use of Microsoft Word, Excel, Google Sheets, and Power Point
• Excellent organizational and multi-tasking skills including attention to detail and tracking.
• Demonstrated ability to work independently and regularly exercise judgment in setting priorities.
• Ability to work collaboratively and effectively within a large team setting consistently demonstrating flexibility and commitment to embracing change.

Desired Qualifications*

• Experience using ANSOS/OneStaff, M-Pathways, and Finance BI.
• Knowledge of Wolverine Access.
• Knowledge of Nursing Contract Guidelines.
• Experience using database software packages and pulling queries and data analysis.
• Associate degree or an equivalent combination of education and experience is preferred.
• Reasonable knowledge of University Policies and Procedures.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the worlds most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Work Schedule

This is a 40-hourfull time position, with a day shiftwork schedule of Monday - Friday. 8a-4:30p. Schedule may vary.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.