Healthcare Admin Lead: Scheduling, Payroll & HR Support

University of Michigan; Ann Arbor (MI); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Excellent medical, dental and vision

2:1 retirement match

Job summary

University of Michigan's Michigan Medicine in Ann Arbor is seeking an experienced administrative coordinator to support nursing leadership in Brandon NICU and related units. The role focuses on scheduling, travel processing, payroll reconciliation and personnel documentation.

You will join a large team and use Word, Excel, Google Sheets and PowerPoint to communicate clearly, manage priorities and deliver high-quality service.

Qualifications

• At least 4 years progressively responsible experience in a scheduling/administrative support capacity.
• Excellent verbal, written and interpersonal skills with a strong customer service focus.
• Proficient in Microsoft Word, Excel, Google Sheets, and Power Point.
• Excellent organizational and multi-tasking skills including attention to detail and tracking.
• Demonstrated ability to work independently and regularly exercise judgment in setting priorities.
• Ability to work collaboratively and effectively within a large team setting, embracing change.

Responsibilities

• Provide administrative support to the Clinical Nurse Director for Brandon NICU and other unit nursing leadership positions.
• Scheduling responsibilities including assisting with schedule development/management of daily staffing/trade requests.
• Planning and processing travel/conference registration, processing tuition reimbursements, budget reconciliation.
• Process and reconcile bi-weekly payroll adhering to Department of Labor regulations, UM Policies and Procedures and contracts as appropriate and reconcile Gross Pay Register.
• Prepare all personnel documentation including job postings, PARs, appointment changes and all records/absences pertaining to personnel issues.
• Processing and tracking FMLA/Work Connection cases and leaves.
• Provide backup support to other support staff as needed.
• Complete other projects assigned by the area manager.

Skills

Scheduling experience

Administrative support

Customer service

Organizational skills

Independence and prioritization

Team collaboration

Education

Associate degree or equivalent combination of education and experience

Tools

Microsoft Word

Microsoft Excel

Google Sheets

PowerPoint

Job description

University of Michigan's Michigan Medicine in Ann Arbor is seeking an experienced administrative coordinator to support nursing leadership in Brandon NICU and related units. The role focuses on scheduling, travel processing, payroll reconciliation and personnel documentation.

You will join a large team and use Word, Excel, Google Sheets and PowerPoint to communicate clearly, manage priorities and deliver high-quality service.