Senior Administrative Assistant — Hybrid Payroll & HR Ops

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Excellent medical, dental and vision

2:1 retirement matching

Job summary

Michigan Medicine is seeking an Administrative Assistant Senior/Intermediate to support payroll, HR processes, and administrative workflows. The role involves managing payroll for ACUs, onboarding new staff, coordinating interviews, maintaining staff files, and assisting with procurement and scheduling.

The position supports multiple departments, works in a healthcare environment, and requires strong organizational and communication skills.

Qualifications

• High school diploma or equivalent and/or a combination of education and experience.
• Strong payroll experience with Michigan Medicine or similar health system preferred.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook and calendar tools.
• Excellent communication and interpersonal skills; able to work with all staff levels.

Responsibilities

• Lead ACUs payroll for staff and process time approvals.
• Coordinate HR tasks: onboarding, leave of absence, and recruitment support.
• Handle incident reports notifications and maintain staff records.
• Create and manage PARs for job data changes and audits of staff folders.
• Support purchasing, scheduling, and calendar management for managers.

Skills

Payroll experience

Time management

Interpersonal skills

Administrative skills

Communication

Microsoft Office

Teamwork

Education

High school diploma or equivalent

Associate degree (optional)

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Calendar software

Job description

Michigan Medicine is seeking an Administrative Assistant Senior/Intermediate to support payroll, HR processes, and administrative workflows. The role involves managing payroll for ACUs, onboarding new staff, coordinating interviews, maintaining staff files, and assisting with procurement and scheduling.

The position supports multiple departments, works in a healthcare environment, and requires strong organizational and communication skills.