Scheduling & Admin Lead for Medical Faculty (Hybrid)

University of Michigan; Ann Arbor (MI); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Excellent health/dental/vision

Retirement savings match (2:1)

Hybrid work model

Job summary

University of Michigan's Michigan Medicine seeks an Administrative Assistant Senior to provide specialized administrative support for the Metabolism, Endocrinology & Diabetes division, focusing on QGenda administration, provider scheduling, and faculty support. The role ensures accurate, timely schedules across multiple sites and acts as a liaison with faculty, staff, and external partners.

You will develop and refine scheduling workflows, manage complex calendars, and back up divisional

Qualifications

• Bachelors degree or equivalent combination of education and experience is required.
• Minimum four years of progressively complex administrative experience.
• Experience providing calendar support for faculty and handling confidential matters.

Responsibilities

• Manage schedules for 50+ clinical faculty across locations using QGenda.
• Collaborate with operations to optimize schedules for clinical, admin, and leave time.
• Update QGenda daily for appointment changes and coverage; enforce scheduling rules.
• Maintain alignment between QGenda and MiChart outpatient schedules.
• Identify discrepancies and resolve issues with appropriate teams.
• Prepare routine and ad hoc scheduling reports for division leadership.
• Approve and coordinate faculty time-off reporting and daily operations.
• Provide calendar management, travel, reimbursements, and CV support for faculty.
• Assist with EndNote references and NIH biosketch formatting as needed.

Skills

Administrative experience

Calendar management

Scheduling coordination

Confidential matters handling

Independent work

Deadline-driven

Strong communication

Flexibility in schedule

Team collaboration

Education

Bachelor's degree or equivalent

Tools

QGenda

MiChart

Job description

University of Michigan's Michigan Medicine seeks an Administrative Assistant Senior to provide specialized administrative support for the Metabolism, Endocrinology & Diabetes division, focusing on QGenda administration, provider scheduling, and faculty support. The role ensures accurate, timely schedules across multiple sites and acts as a liaison with faculty, staff, and external partners.

You will develop and refine scheduling workflows, manage complex calendars, and back up divisional