Senior Administrative Assistant — Hospital Office & Scheduling

AdventHealth; Daytona Beach (FL); On-site; USD 27,000 - 50,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off from Day One

403-B Retirement Plan

Parental Leave

Career Development

Well-being Resources

Mental Health Resources

Pet Benefits

Job summary

AdventHealth in Daytona Beach, FL seeks an experienced Administrative Assistant to support Directors and Managers with confidential scheduling and projects. You will handle correspondence, calendars, meetings, and staff coordination in a busy hospital-related office.

Responsibilities include scheduling, calendar management, meeting logistics, interview coordination, and maintaining department files. Strong MS Office skills and professionalism are essential for daily operations.

Qualifications

• 3+ years administrative assistant experience
• Acute Care-Hospital work experience preferred
• Medical/Hospital background preferred
• Ability to read, write and speak conversational English
• Maintains confidentiality and handles sensitive data

Responsibilities

• Writes correspondence for Directors and Managers with discretion
• Assist Medical Director, Director, and Managers on special projects
• Maintain department calendars and staff schedules
• Coordinate interviews and process personnel forms
• Schedule meetings, draft agendas, take minutes
• Screen visitors and incoming calls and route to appropriate areas
• Prepare and manage correspondence and mail follow-up

Skills

Customer service

Microsoft Office

Time management

Organizational skills

Communication

Professional discretion

Notary public (Preferred)

Education

Bachelor's degree (Preferred)

High School Grad or Equiv (Required)

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

Microsoft Access

Microsoft Publisher

Job description

AdventHealth in Daytona Beach, FL seeks an experienced Administrative Assistant to support Directors and Managers with confidential scheduling and projects. You will handle correspondence, calendars, meetings, and staff coordination in a busy hospital-related office.

Responsibilities include scheduling, calendar management, meeting logistics, interview coordination, and maintaining department files. Strong MS Office skills and professionalism are essential for daily operations.