Sr Administrative Assistant

AdventHealth; Daytona Beach (FL); On-site; USD 27,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off from Day One

403-B Retirement Plan

Parental Leave

Career Development

Well-being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth in Daytona Beach, FL is seeking an experienced Administrative Assistant to support senior leaders. The role requires managing calendars, drafting correspondence, coordinating interviews and events, and handling timekeeping and staff scheduling.

The ideal candidate has 3+ years of admin experience in a healthcare setting, strong Microsoft Office skills, and a professional, confidential approach to work. Bachelor's degree is preferred and a notary is a plus.

Qualifications

• 3+ years administrative assistant experience required
• Acute Care hospital work experience preferred
• Medical/hospital background preferred
• Bachelor's degree preferred
• Strong clerical and calendar management skills

Responsibilities

• Writes correspondence for Director/Managers and assists with special projects
• Maintains calendar for assigned leadership and schedules meetings
• Coordinates interviews and maintains department employee files
• Handles timekeeping and attendance processes
• Manages meetings logistics, agendas, and minute taking
• Drafts response correspondence and flags urgent mail

Skills

Customer service

Clerical procedures

Time management

Communication

Professional discretion

Education

Bachelor's degree preferred

High School diploma or equivalent required

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

Microsoft Access

Microsoft Publisher

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule: Full time

Shift: Day (United States of America)

Address: 301 MEMORIAL MEDICAL PKWY

City: DAYTONA BEACH

State: Florida

Postal Code: 32117

Job Description:

Writes correspondence on behalf of Director and/or Managers as necessary. Assists Medical Director, Director, and Managers with special projects, using judgment for the level of discretion and confidentiality needed. If working with the Medical Staff, maintains a thorough knowledge of the contents of the Bylaws for the Medical Staff Office. Plans for and ensures the orderly occurrence of special events, preparing detailed itineraries for events such as dinner meetings, physician meetings, presentations, retreats, and receptions. Ensures salaried/exempt employees submit their time in a timely manner, processes timekeeping record changes, and maintains department call and staff schedules. Coordinates applicants for interviews, processes personnel forms, and maintains department employee files, licenses, and competencies. Other duties as assigned. Accurately maintains the calendar for assigned leadership, handling multiple calendars to ensure proper scheduling of meetings. Handles all logistics for meetings, including scheduling, distributing agendas, and taking minutes. Screens incoming visitors and telephone calls, independently handling routine calls and directing others to the appropriate areas or departments as necessary. Manages incoming and outgoing correspondence, ensuring appropriate follow-up, including drafting response correspondence and advising Director and/or Managers of important or urgent mail.

Knowledge, Skills, and Abilities:

• Excellent customer service skills
• Thorough knowledge of clerical procedures and administrative office functions
• Advanced level knowledge of Microsoft Word, Microsoft PowerPoint, Microsoft Excel, and Microsoft Outlook, or equivalent
• Basic knowledge of Microsoft Power Point, Microsoft Access, and Microsoft Publisher, or equivalent
• Proficient in Microsoft Office, including Outlook, Excel, PowerPoint, and Word
• Effective time management and organizational skills
• Ability to display professional interactions with all levels of internal and external customers
• Must be able to read, write, and speak conversational English
• Excellent verbal and written communication skills
• Effectively able to problem solve in complex situations
• Ability to adapt to new situations and responsibilities
• Analytical skills
• A notary public (Preferred)
• Demonstrates interpersonal skills by effectively communicating with all levels of management and outside vendors
• Strong emphasis on organizational skills and strong attention to detail
• Ability to deal with data that is of a sensitive and confidential nature
• Ability to work independently or in a team environment
• Good math skills with an ability to understand and work with spreadsheets
• Maintains the highest level of professionalism and confidentiality

Education:

• Bachelor's [Preferred]
• High School Grad or Equiv [Required]

Field of Study:

• N/A

Work Experience:

• 3+ years administrative assistant experience [Required]
• Acute Care-Hospital work experience [Preferred]
• Medical/Hospital background. [Preferred]

Additional Information:

• N/A

Licenses and Certifications:

• N/A

Physical Requirements:

(Please click the link below to view work requirements)

Physical Requirements - https://tinyurl.com/23km2677

Pay Range: $19.41 - $36.10

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.