Administrative Assistant II, IL Division Heart & Vascular Service Line

Hugh Chatham Memorial Hospital; Oak Lawn (IL); On-site; USD 37,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Retirement plan with employer match

Job summary

Advocate Health in Illinois seeks an Administrative Assistant to support multiple executive leaders, manage complex calendars, coordinate meetings and site visits, and plan events onsite.

The role requires 3+ years supporting executives, strong MS Office 365 skills, high confidentiality, excellent communication, and meticulous organization; typical hours are 40 per week, on-site 8am–5pm.

Qualifications

• Typically requires a minimum of 3 years' experience as an Administrative Assistant supporting executive level.

Responsibilities

• Schedules and prioritizes calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes meetings and events, including agenda prep, site selection, and document development.
• Answers, screens, and greets visitors, providing information and inquiries handling.
• Resolves problems and prioritizes needs using policies and procedures.
• Performs complex word processing and document creation with minimal guidance.
• Compiles reports, graphics, and data; creates reports and displays data as needed.
• Maintains filing systems and confidential records.
• Opens, reads and prioritizes mail; initiates return correspondence as appropriate.

Skills

Time management

Confidentiality

Initiative

Communication

MS Office

Document creation

Organization

Education

High School Diploma

Job description

Department:

36900 Advocate Christ Medical Center - Administration: Heart and Vascular Institute

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

Onsite at Advocate Christ Hospital & Medical Center

Monday thru Friday, 8am-5pm

Pay Range:

$26.55 - $39.85

Needed: Applicant who is an experienced Administrative Assistant that has supported multiple leaders (Director and above) to handle complex calendar management, coordination of meetings and site visits, event planning and has solid Microsoft Office 365 skills.

Experience Required:

Typically requiresa minimum of 3years' experienceas an Administrative Assistant supporting executive level.

Knowledge / Skills / Abilities Required:

• Advanced time management and prioritization.
• High degree of confidentiality.
• Initiative and independent problem-solving.
• Strong written and verbal communication skills.Ability to communicate with various individuals tactfully and effectively, including highly visible customers/leaders.
• Proficiencyin Microsoft Office (Excel, PowerPoint, Word).
• Ability to createsimple tocomplex documents, reports, graphs/charts, and presentations.
• Strong organizational ability and attention to detail.

Major Responsibilities:

• Schedules andprioritizescalendars for appointments, meetings, and travel.
• Assistswith travel arrangements and expense reporting.
• Organizes all aspects of meetings and events, including (but not limited to) agenda preparation, site selection, and document development.
• Answers, screens, and initiatesphone calls.Greetsvisitors, providing procedural information and answering inquiries related to operational and substantive matters.
• Resolves problems andprioritizesneeds using in-depth knowledge or policies and procedures.
• Performs complex word processing and document creation, including crafting/drafting correspondence, etc. with little to no guidance/instruction.
• Compiles reports, graphics, and statistical data. Creates reports independently (or with little instruction) and displays data to support needs, including the generation of existing reports.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail,initiatingreturn correspondence asappropriate.
• Conducts independent research and complex analyses, summarizing information to support administrative needs.
• Operates andmaintainsofficeequipment;may order supplies as needed.
• Coordinates administrative details of special projects.
• May act as a resource, providing training to other administrative staff.

Education Required:

High School Graduate

Physical Requirements and Working Conditions:

• Normal office environment; occasionallifting upto 20 lbs.
• Prolonged periods of sitting, standing, and keyboard use.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our CommitmenttoYou:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate's job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, andShort- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.