Senior Administrative Assistant, Heart & Vascular Institute

Hugh Chatham Health; Oak Lawn (IL); On-site; USD 37,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Retirement plan

Job summary

Advocate Health is seeking an Administrative Assistant to support senior leaders at Advocate Christ Medical Center in Illinois. The role focuses on managing complex calendars, coordinating meetings and site visits, and planning events onsite at the Heart and Vascular Institute.

Ideal candidates will have 3+ years of experience supporting executives, plus strong Microsoft Office 365 skills and a track record of maintaining confidentiality and professional communication.

Qualifications

• Experience supporting executive level leaders and complex calendars.
• Proficient in creating documents, reports, graphs, and presentations.
• Strong written and verbal communication with confidentiality and professionalism.

Responsibilities

• Schedules and prioritizes calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes all aspects of meetings and events, including agenda prep and site selection.
• Answers, screens, and initiates phone calls; greets visitors and manages inquiries.
• Resolves problems using knowledge of policies and procedures.

Skills

Executive calendar management

Meeting coordination

Travel coordination

Microsoft Office 365

Confidentiality

Communication skills

Event planning

Education

High School Graduate

Tools

Microsoft Office

Excel

PowerPoint

Word

Job description

Advocate Health is seeking an Administrative Assistant to support senior leaders at Advocate Christ Medical Center in Illinois. The role focuses on managing complex calendars, coordinating meetings and site visits, and planning events onsite at the Heart and Vascular Institute.

Ideal candidates will have 3+ years of experience supporting executives, plus strong Microsoft Office 365 skills and a track record of maintaining confidentiality and professional communication.