Administrative Assistant II, IL Division Heart & Vascular Service Line

Hugh Chatham Health; Oak Lawn (IL); Sur place; USD 37 000 - 55 000; Plein temps

Avantages offerts par ce poste

Health benefits

Paid time off

Retirement plan

Résumé du poste

Advocate Health is seeking an Administrative Assistant to support senior leaders at Advocate Christ Medical Center in Illinois. The role focuses on managing complex calendars, coordinating meetings and site visits, and planning events onsite at the Heart and Vascular Institute.

Ideal candidates will have 3+ years of experience supporting executives, plus strong Microsoft Office 365 skills and a track record of maintaining confidentiality and professional communication.

Qualifications

• Experience supporting executive level leaders and complex calendars.
• Proficient in creating documents, reports, graphs, and presentations.
• Strong written and verbal communication with confidentiality and professionalism.

Responsabilités

• Schedules and prioritizes calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes all aspects of meetings and events, including agenda prep and site selection.
• Answers, screens, and initiates phone calls; greets visitors and manages inquiries.
• Resolves problems using knowledge of policies and procedures.

Connaissances

Executive calendar management

Meeting coordination

Travel coordination

Microsoft Office 365

Confidentiality

Communication skills

Event planning

Formation

High School Graduate

Outils

Microsoft Office

Excel

PowerPoint

Word

Description du poste

Department

36900 Advocate Christ Medical Center - Administration: Heart and Vascular Institute

Department

36900 Advocate Christ Medical Center - Administration: Heart and Vascular Institute

Status

Full time

Benefits Eligible

Yes

Hours Per Week

40

Schedule Details/Additional Information

Onsite at Advocate Christ Hospital & Medical Center

Monday thru Friday, 8am-5pm

Pay Range

$26.55 - $39.85

Needed

Applicant who is an experienced Administrative Assistant that has supported multiple leaders (Director and above) to handle complex calendar management, coordination of meetings and site visits, event planning and has solid Microsoft Office 365 skills.

Experience Required

Typically requires a minimum of 3 years' experience as an Administrative Assistant supporting executive level.

Knowledge / Skills / Abilities Required

• Advanced time management and prioritization.
• High degree of confidentiality.
• Initiative and independent problem-solving.
• Strong written and verbal communication skills. Ability to communicate with various individuals tactfully and effectively, including highly visible customers/leaders.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Ability to create simple to complex documents, reports, graphs/charts, and presentations.
• Strong organizational ability and attention to detail.

Major Responsibilities

• Schedules and prioritizes calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes all aspects of meetings and events, including (but not limited to) agenda preparation, site selection, and document development.
• Answers, screens, and initiates phone calls. Greets visitors, providing procedural information and answering inquiries related to operational and substantive matters.
• Resolves problems and prioritizes needs using in-depth knowledge or policies and procedures.
• Performs complex word processing and document creation, including crafting/drafting correspondence, etc. with little to no guidance/instruction.
• Compiles reports, graphics, and statistical data. Creates reports independently (or with little instruction) and displays data to support needs, including the generation of existing reports.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail, initiating return correspondence as appropriate.
• Conducts independent research and complex analyses, summarizing information to support administrative needs.
• Operates and maintains office equipment; may order supplies as needed.
• Coordinates administrative details of special projects.
• May act as a resource, providing training to other administrative staff.

Education Required

High School Graduate

Physical Requirements And Working Conditions

• Normal office environment; occasional lifting up to 20 lbs.
• Prolonged periods of sitting, standing, and keyboard use.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment To You

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits And More

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.