Senior Admin Assistant – Executive Support (Healthcare)

Massachusetts General Hospital; Boston (MA); On-site; USD 29,000 - 41,000; Full time

Benefits offered by this job

Medical

Dental

Vision

403b retirement plan

Tuition reimbursement

Discounted MBTA pass

Job summary

Massachusetts General Hospital is seeking a skilled administrative professional to support executives in the Radiology Department. You will manage schedules, coordinate meetings, and handle correspondence while leading junior staff as needed.

The role is onsite with a structured 40-hour week. Ideal candidates will have 5–7 years in admin roles, healthcare experience, and strong communication, organization, and multitasking abilities.

Qualifications

• 5-7 years experience in an administrative role, preferably in a healthcare setting.
• Experience supporting senior-level staff is preferred
• Strong verbal and written communication, organizational and multitasking skills

Responsibilities

• Manage executive schedules, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and documents.
• Handle incoming/outgoing correspondence (emails, letters, calls).
• Organize electronic and physical office files.
• Schedule and coordinate meetings, prepare agendas, take minutes, follow up on actions.
• Arrange logistics for meetings including room bookings and catering.
• Serve as primary contact between executives and stakeholders.
• Draft and distribute memos and announcements.
• Oversee office supplies and equipment maintenance; coordinate IT support.
• Assist in planning projects and events; monitor timelines.

Skills

Microsoft Office

Communication

Organization

Independent work

Detail-oriented

Healthcare knowledge

Education

High School Diploma or GED

Associate's Degree in related field (preferred)

Tools

Microsoft Office Suite

Job description

Massachusetts General Hospital is seeking a skilled administrative professional to support executives in the Radiology Department. You will manage schedules, coordinate meetings, and handle correspondence while leading junior staff as needed.

The role is onsite with a structured 40-hour week. Ideal candidates will have 5–7 years in admin roles, healthcare experience, and strong communication, organization, and multitasking abilities.