Senior Administrative Assistant for Public Works

EMH&T; Columbus (OH); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) match

Paid time off

Paid parental leave

Wellness reimbursement

Life insurance

Job summary

EMH&T in Columbus, OH is seeking an Administrative Assistant to support the Director of Public Works and the PW team with a broad range of administrative tasks. The role requires handling proposals, scheduling, filing, expense processing, and coordination of shipments in a fast-paced environment.

The ideal candidate has seven or more years of administrative experience, strong MS Office skills, confidentiality, and excellent communication.

Qualifications

• Minimum seven years of administrative experience in a business environment, including direct support to senior-level leadership.
• Proficiency with the full Microsoft Office suite is required.
• Excellent organizational and administrative skills.
• Technical and software proficiency: MS Office and PDF editor.
• Attention to detail and data accuracy.
• Professionalism, confidentiality, and reliability.
• Ability to manage multiple priorities in a deadline-driven environment.

Responsibilities

• Timely preparation of proposals, correspondence, transmittals, and electronic document submittals.
• Set up new projects in Deltek Vantagepoint and maintain invoices and documentation.
• Schedule meetings via Outlook, arrange conference room setups, record meeting minutes.
• Review and process employee expense reports and support client invoicing.
• Maintain electronic filing systems.
• Coordinate mail, courier, and UPS shipments; hand-delivery of plans when needed.
• Track professional development and professional organizations.
• Support division-wide team-building and philanthropic activities.
• Occasional local travel to deliver plans.
• Provide support for the reception desk.
• Other duties as assigned.

Skills

Administrative experience

Organizational skills

Attention to detail

Communication skills

Discretion & confidentiality

Teamwork

Tools

Microsoft Office

Deltek Vantagepoint

Job description

EMH&T in Columbus, OH is seeking an Administrative Assistant to support the Director of Public Works and the PW team with a broad range of administrative tasks. The role requires handling proposals, scheduling, filing, expense processing, and coordination of shipments in a fast-paced environment.

The ideal candidate has seven or more years of administrative experience, strong MS Office skills, confidentiality, and excellent communication.