ADMINISTRATIVE ASSISTANT - PUBLIC WORKS

EMH&T; Columbus (OH); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) match

Paid time off

Paid parental leave

Wellness reimbursement

Life insurance

Job summary

EMH&T in Columbus, OH is seeking an Administrative Assistant to support the Director of Public Works and the PW team with a broad range of administrative tasks. The role requires handling proposals, scheduling, filing, expense processing, and coordination of shipments in a fast-paced environment.

The ideal candidate has seven or more years of administrative experience, strong MS Office skills, confidentiality, and excellent communication.

Qualifications

• Minimum seven years of administrative experience in a business environment, including direct support to senior-level leadership.
• Proficiency with the full Microsoft Office suite is required.
• Excellent organizational and administrative skills.
• Technical and software proficiency: MS Office and PDF editor.
• Attention to detail and data accuracy.
• Professionalism, confidentiality, and reliability.
• Ability to manage multiple priorities in a deadline-driven environment.

Responsibilities

• Timely preparation of proposals, correspondence, transmittals, and electronic document submittals.
• Set up new projects in Deltek Vantagepoint and maintain invoices and documentation.
• Schedule meetings via Outlook, arrange conference room setups, record meeting minutes.
• Review and process employee expense reports and support client invoicing.
• Maintain electronic filing systems.
• Coordinate mail, courier, and UPS shipments; hand-delivery of plans when needed.
• Track professional development and professional organizations.
• Support division-wide team-building and philanthropic activities.
• Occasional local travel to deliver plans.
• Provide support for the reception desk.
• Other duties as assigned.

Skills

Administrative experience

Organizational skills

Attention to detail

Communication skills

Discretion & confidentiality

Teamwork

Tools

Microsoft Office

Deltek Vantagepoint

Job description

EMH&T is currently seeking a professional Administrative Assistant to join our team located in Columbus, OH. You will report to the Director of Public Works (PW) providing administrative support to the PW team.

As the Administrative Assistant, you will provide a broad range of administrative and clerical support. The ideal candidate is an experienced, reliable professional capable of managing multiple priorities simultaneously, as well as experienced in providing administrative support in a fast-paced environment with diplomacy and confidentiality. Must be flexible, proactive, committed to exceptional client service, command a strong attention to detail, and enjoy teamwork.

• Timely preparation of quality proposals, correspondence, transmittals, and electronic document submittals.
• Accurate set up new projects in Deltek Vantagepoint and maintenance of invoices and documentation.
• Schedule and organize meetings through Outlook, arrange conference room setups, lunch set-up, record meeting minutes for various managers, and participate in training sessions.
• Review and process employee expense reports and support client invoicing activities to ensure accuracy, completeness, and timely submission.
• Maintenance of electronic filing systems.
• Coordinate mail, courier, and UPS shipments, including occasional hand-delivery of plan sets or sensitive materials.
• Track professional development and professional organizations.
• Support division-wide team-building and philanthropic activities.
• Occasional local travel to deliver plans.
• Provide support for the reception desk.
• Other duties as assigned.

Qualifications

• Minimum of seven years of administrative experience in a business environment, including direct support to senior-level leadership.
• Proficiency with the full Microsoft Office suite is required.

Competencies

• Excellent organizational and administrative skills.
• Technical and software proficiency: Experience using Microsoft Office suite (Word, Excel, Outlook, and Power Point) and PDF editor.
• Document control and quality assurance: Tracking submittals and other project documents; and following compliance standards for documents.
• Attention to detail: ensuring accuracy in data entry, catching formatting errors and missing information.
• Time management and prioritization: handling multiple projects, knowing when to elevate issues, and working efficiently in a deadline-driven environment with a cheerful demeanor.
• Professionalism and reliability: maintaining confidentiality, representing the firm well with client interactions, and consistent follow-through and accountability.
• Basic mathematical skills, e.g. averages, percentages.
• Excellent professional oral and written communication.
• Team focused with excellent interpersonal abilities: the ability to establish and maintain effective working relationships with others; being both responsive and thoughtful.

Expectations

• Administrative tasks are well prioritized and completed thoroughly and accurately
• Work products are delivered with a high level of accuracy, attention to detail and within the deadline.
• Follow-up is responsive, clear, concise and delivered within established timeframes.
• Demonstrate a commitment to learning about the work performed and the clients supported.

Benefits

EMH&T offers a comprehensive and competitive benefits package designed to support the health, financial well-being, work-life balance, and overall experience of our full-time employees. Benefits include:

• Multiple medical plan options, along with dental, vision, and prescription drug coverage
• Medical and dependent care Flexible Spending Accounts (FSAs)
• Paid vacation, sick leave, and personal leave
• Paid parental leave
• Paid community service time off
• 401(k) retirement plan with company match
• Company-paid life insurance
• Wellness reimbursement
• Employee recognition programs and team-building activities
• Employee Assistance Program (EAP), including legal and identity theft services
• Voluntary accident, critical illness, and supplemental life insurance
• Company-sponsored charitable grant program supporting employees and the organizations and causes important to them
• Financial wellness education and complimentary access to a financial advisor for individual financial planning

In addition, employees are considered annually for merit increases and/or performance-based bonuses based on year-end business results, individual performance, and contributions to the organization.

At EMH&T, our benefits are designed to go beyond traditional coverage by supporting employees professionally, personally, financially, and within the communities they serve.

#hireEMHT

Must be authorized to work in the United States without time restrictions. EMH&T is not currently able to sponsor work visas.