Senior Administrative Assistant - Finance & Project Support

Join Delaware Schools Consortium; United States; On-site; USD 52,000 - 76,000; Full time

Job summary

Delaware Department of Education is seeking an Administrative Assistant III-II to provide advanced, centralized support across the Shared Administrative Services model. The role coordinates complex, confidential activities for multiple teams and leaders, handling financial, purchasing, travel, and project coordination with minimal supervision.

Responsibilities include calendar management, meeting planning, quality review of documents, and serving as a senior resource to lead workers.

Qualifications

• Education: High school diploma or GED; some college coursework preferred.
• At least two years of progressively responsible administrative, secretarial, office-management, financial-processing, or related experience.
• Experience with First State Financials (FSF) and financial, purchasing, procurement, travel, purchase-card, and reimbursement processing preferred.
• Experience providing technical guidance, peer training, or lead-worker support preferred.
• Experience developing procedures and tracking tools or process improvements preferred.

Responsibilities

• Provide advanced, confidential & time-sensitive support to Department leadership, teams, programs, and cross-agency initiatives.
• Manage complex calendars, meetings, travel, correspondence, records, and workflows involving multiple leaders and deadlines.
• Clarify requests, anticipate needs, develop work plans, coordinate dependencies, and resolve non-routine issues within authority.
• Prepare, edit, and quality-review complex correspondence, reports, presentations, and executive documents.
• Coordinate committees, interviews, conferences, trainings, and records, including minutes and action tracking.
• Lead defined administrative projects, track deliverables, and report status and risks.

Skills

Advanced administrative skills

Calendar management

Financial processing

FSF knowledge

Drafting and editing

Project coordination

Cross-training

Education

High school diploma or GED

Tools

FSF (First State Financials)

Microsoft Word

Excel

Outlook

PowerPoint

SharePoint

Job description

Delaware Department of Education is seeking an Administrative Assistant III-II to provide advanced, centralized support across the Shared Administrative Services model. The role coordinates complex, confidential activities for multiple teams and leaders, handling financial, purchasing, travel, and project coordination with minimal supervision.

Responsibilities include calendar management, meeting planning, quality review of documents, and serving as a senior resource to lead workers.