Lead Administrative Specialist for Complex Operations

DE; Milford (DE); On-site; USD 35,000 - 48,000; Full time

Job summary

The Delaware Department of State is seeking a Senior Administrative Specialist for a casual/seasonal role that provides comprehensive administrative and office support across a division. You will create documents, manage schedules, maintain records, and assist with data reporting to drive informed decisions.

This position requires strong organizational skills, attention to detail, and the ability to guide staff on administrative matters.

Qualifications

• One year of experience performing administrative specialist work.
• One year of experience using standard computer software to create documents, develop spreadsheets, or maintain/update databases.
• One year of experience collecting, compiling, and evaluating data for reports, letters, or other administrative documents.
• Six months' experience providing guidance and consultation to management, customers, and others on administrative matters.

Responsibilities

• Coordinate activities with internal and external contacts, respond to inquiries, and provide guidance on administrative matters.
• Create formatted documents, generate and share presentations, manage schedules, develop spreadsheets, and maintain databases.
• Deliver excellent customer service in-person, electronically, or by written communication.
• Maintain record-keeping systems and ensure compliance with retention schedules.
• Assist higher-level staff with data collection, reporting, and dashboard maintenance.
• Plan meetings and travel arrangements; coordinate timelines and progress tracking.

Skills

Administrative experience

Data management

Report preparation

Communication

Job description

The Delaware Department of State is seeking a Senior Administrative Specialist for a casual/seasonal role that provides comprehensive administrative and office support across a division. You will create documents, manage schedules, maintain records, and assist with data reporting to drive informed decisions.

This position requires strong organizational skills, attention to detail, and the ability to guide staff on administrative matters.