Senior Administrative Assistant — Shared Services Support

Join Delaware Schools Consortium; United States; On-site; USD 51,000 - 75,000; Full time

Job summary

Delaware Department of Education seeks an Administrative Assistant III-I to provide centralized administrative support across multiple teams and initiatives. Responsibilities include calendar and meeting coordination, document preparation, records management, and customer service.

Experience with First State Financials and purchasing/travel processing is preferred. The role supports various leaders and programs, ensures timely processing, and protects confidential information while delivering

Qualifications

• Minimum one year of administrative, secretarial, office support or related experience.
• Experience preparing business documents and coordinating meetings.
• Experience with FSF and financial, purchasing, travel or reimbursement processing preferred.
• Experience in government, education, or complex organizations preferred.

Responsibilities

• Provide administrative support to assigned Department teams, workgroups, leaders, programs, projects and initiatives.
• Coordinate calendars, meetings, conference rooms, virtual meetings and logistics.
• Prepare and distribute correspondence, reports, presentations, and forms.
• Answer calls, emails, visitors and service requests with professional customer service.
• Maintain files, trackers, records, and document repositories.
• Support events, interviews, trainings and projects with scheduling and logistics.

Skills

Calendar management

Customer service

Documentation

Multi-tasking

Confidentiality

Team collaboration

Education

High school diploma or GED

Some college coursework

Tools

FSF (First State Financials)

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Teams

OneDrive

SharePoint

Job description

Delaware Department of Education seeks an Administrative Assistant III-I to provide centralized administrative support across multiple teams and initiatives. Responsibilities include calendar and meeting coordination, document preparation, records management, and customer service.

Experience with First State Financials and purchasing/travel processing is preferred. The role supports various leaders and programs, ensures timely processing, and protects confidential information while delivering