Senior Administrative Assistant - Faculty & Research Ops

University of Texas MD Anderson Cancer Center; Houston (TX); On-site; USD 46,000 - 69,000; Full time

Benefits offered by this job

Employer-paid medical coverage from 30

Paid time off and holidays

Tuition assistance program

Pension & retirement plans

Job summary

University of Texas MD Anderson Cancer Center is seeking a Senior Administrative Assistant to support faculty productivity and departmental operations. The role focuses on calendar management, complex travel, and financial stewardship within [Department information not provided].

Ideal candidates will have strong administrative experience in healthcare/academic settings, with familiarity in faculty affairs, research administration, and confidential records management.

Qualifications

• Requires 5 years Administrative/secretarial experience.
• Experience supporting faculty or leadership in healthcare, academic, or research environments preferred.

Responsibilities

• Provide high-level administrative support to faculty through calendar management and meeting coordination.
• Coordinate complex travel arrangements including airfare, lodging, transportation, registrations, reimbursements, and related documentation.
• Prepare and maintain correspondence, reports, memoranda, presentations, manuscripts, protocols, grant materials, and faculty-related documents.
• Maintain faculty records including CVs, NIH biosketches, credentialing documents, memberships, and educational appointments.
• Coordinate faculty licensure renewals and visa sponsorship documentation; support promotion and tenure processes.
• Manage faculty leave requests, PTO, extramural travel, expenditure tracking, and submissions.
• Independently prioritize multiple assignments and follow projects through to completion.
• Anticipate needs, resolve challenges, and escalate issues as needed.

Education

High School Diploma or Equivalent

Associate's Degree

Bachelor's Degree

Job description

University of Texas MD Anderson Cancer Center is seeking a Senior Administrative Assistant to support faculty productivity and departmental operations. The role focuses on calendar management, complex travel, and financial stewardship within [Department information not provided].

Ideal candidates will have strong administrative experience in healthcare/academic settings, with familiarity in faculty affairs, research administration, and confidential records management.