Senior Administrative Assistant: Executive Support & Travel

Lockheed Martin; Grand Prairie (TX); On-site; USD 50,000 - 93,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Paid time off

Holidays

Parental Leave

Flexible work arrangements

EAP

Job summary

Lockheed Martin Missiles and Fire Control seeks a Senior Administrative Assistant in Grand Prairie, TX, reporting to the Director, Layered Homeland Defense. You will support three directors and their teams, handle complex calendars, travel, and meetings, including MS Teams and VTC setups.

The role requires a professional demeanor, DoD clearance eligibility, and advanced MS Office skills. You will coordinate multi-site meetings and protect sensitive information in a fast-paced environment.

Qualifications

• Must have previous administrative assistant experience.
• Highly professional demeanor.
• Experience booking travel and managing expense reports.
• Advanced MS Office skills, especially Outlook, PowerPoint, and Word.
• Experience with MSTeams, including dial-in numbers and meeting-support activities.
• Experience setting up and running VTC meetings.
• Experience scheduling, configuring, and running multi-site meetings.
• Ability to multitask and resolve technical challenges quickly under pressure.
• Ability to obtain and maintain a DoD Secret Security Clearance.
• Knowledge of Visitor Request processes and systems.

Responsibilities

• Provide administrative support to three directors and their teams.
• Share responsibilities with the broader IAMD Administrative Assistant team.
• Disposition incoming calls and manage calendars.
• Arrange domestic and international travel and prepare expense reports.
• Prepare, publish, and distribute documents and reports.
• Support meetings with MSTeams, dial-in numbers, and conference-room logistics.
• Set up and run presentations, charts, and reports as needed.
• Coordinate classified and unclassified meetings and events.
• Manage conference-room schedules and multimedia/VTC equipment.

Skills

Administrative experience

MS Office proficiency

MS Teams experience

Video conferencing setup

Multitasking

Security clearance eligibility

Strong communication

Travel and expense reporting

Tools

Concur Travel

VTC equipment setup

Job description

Lockheed Martin Missiles and Fire Control seeks a Senior Administrative Assistant in Grand Prairie, TX, reporting to the Director, Layered Homeland Defense. You will support three directors and their teams, handle complex calendars, travel, and meetings, including MS Teams and VTC setups.

The role requires a professional demeanor, DoD clearance eligibility, and advanced MS Office skills. You will coordinate multi-site meetings and protect sensitive information in a fast-paced environment.