Senior Administrative Assistant - Executive Support, Financial Services

Northern Trust; Grand Rapids (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

Northern Trust’s West Michigan team in Grand Rapids seeks a Senior Administrative Assistant to provide high-level administrative support to senior managers and partners. The role includes calendar management, travel coordination, document preparation, and handling confidential files, with opportunities to contribute to special projects.

The ideal candidate will have strong communication skills, knowledge of financial services, and proficiency with Microsoft Office and Workday, and will thrive in

Qualifications

• Professional communication (verbal and written) required.
• Financial services knowledge preferred.
• Analytical and problem-solving skills required.
• Technical skills / systems knowledge (Microsoft Office and Workday).
• Event support knowledge preferred.

Responsibilities

• Provide administrative and executive support to senior managers and partners in West Michigan.
• Prepare documents, spreadsheets, and presentations.
• Maintain confidential files and manage database files.
• Arrange travel and process travel reimbursements.
• Schedule meetings and conferences.
• Work on special projects and assist with reports as required.
• May track or monitor expenses for the department.
• Greet and assist clients and vendors.
• Identify and resolve problems within established guidelines.
• Collaborate effectively as a team member and independently.
• Support business development and culture engagement.
• Support West and East Michigan advisory board activities.

Skills

Professional communication

Financial services knowledge

Analytical and problem solving

Technical skills

Event support

Tools

Microsoft Office

Workday

Job description

Northern Trust’s West Michigan team in Grand Rapids seeks a Senior Administrative Assistant to provide high-level administrative support to senior managers and partners. The role includes calendar management, travel coordination, document preparation, and handling confidential files, with opportunities to contribute to special projects.

The ideal candidate will have strong communication skills, knowledge of financial services, and proficiency with Microsoft Office and Workday, and will thrive in