Sr. Administrative Assistant

Northern Trust Corp; Grand Rapids (MI); On-site; USD 60,000 - 90,000; Full time

Job summary

Northern Trust is seeking a Sr. Administrative Assistant to provide comprehensive administrative support to senior managers and partners in West Michigan.

The role focuses on document creation, file management, travel planning, and meeting scheduling within a collaborative team environment. The successful candidate will bring professional communication skills, familiarity with the financial services sector, and strong analytical abilities to support business development and cultural initiatives

Qualifications

• Professional communication skills (verbal and written) required.
• Financial Services industry knowledge preferred.
• Analytical and problem-solving skills required.
• Technical skills/systems knowledge (e.g. Microsoft Office and Workday); event support knowledge preferred.

Responsibilities

• Provides administrative and executive support to senior manager and other partners in West Michigan.
• Composes and creates documents, spreadsheets and presentations.
• Maintains and organizes files, ensuring confidentiality.
• Manages database files.
• Handles travel arrangements and processes travel expense reimbursements.
• Schedules meetings and conferences.
• Supports special projects and data gathering for reports as required by the manager or partners.
• May monitor department expenses and assist clients or vendors as needed.

Skills

Communication skills

Finance knowledge

Analytical skills

Microsoft Office

Workday

Event support

Tools

Microsoft Office

Workday

Job description

About Northern Trust

As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions. Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide. With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

The Sr. Administrative Assistant will be responsible for providing administrative support to senior managers and other partners in the department.

Key responsibilities include:

• 1.Provides administrative and executive support to senior manager and other partners in West Michigan
• 2.Composes and creates documents, spreadsheets and/or presentations
• 3.Maintains and organizes paper and electronic files. Ensures confidentiality
• 4.Manages database files
• 5.Handles and confirms travel arrangements and processes travel expense reimbursements
• 6.Schedules meetings and conferences
• 7.Works on special projects, such as gathering, inputting and compiling information for reports as required by manager or other partners in the department
• 8.May track or monitor expenses for the department
• 9.May greet or assist clients and/or vendors
• 10.Responsible for identifying and resolving problems within established guidelines
• 11.Expected to use some initiative but refer more complex problems to supervisors/experts
• 12.Works effectively as a team member but also independently
• 13.Business development support
• 14.Culture and group engagement support
• 15.West and East Michigan advisory board support

The successful candidate will have:

• Professional communication skills (verbal and written) are required
• Financial Services industry knowledge is preferred
• Analytical and problem-solving skills are required
• Technical skills / systems knowledge (e.g. Microsoft Office and Workday) Event support knowledge is preferred
• Work Authorization Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Northern Trust will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa).

Work Authorization

Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Northern Trust will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa).

Working with Us

As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve. Philanthropy is deeply rooted in Northern Trust's history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.

Reasonable Accommodation

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [e-mail], or alternatively you can discuss your individual requirements with the recruiter you are working with.

Looking for greater? You found it.

A global financial leader with more than 22,000 employees in 23 locations worldwide, Northern Trust empowers our employees to achieve more than just business goals. Our focus on work-life balance, career mobility and unique opportunities are just a few of the reasons we've been named one of the world’s most admired companies.

Terms and Conditions

Candidate Privacy Notice California Applicant Privacy Notice Pay Transparency Nondiscrimination Provision (U.S) Transparency in Coverage Disclosure – North America

Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please email our HR Service Center or call 1-800-807-0302 (North America), [phone] (Asia Pacific), 1800-425-0333 (India), [phone] (Europe, Middle East and Africa) and let us know the nature of your request and your contact information.

APAC/INDIA EEO STATEMENT

It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants. Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age. All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice. This includes human resources’ decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.

Canada EEO STATEMENT

Northern Trust is an Equal Opportunity Employer. Hiring and other employment decisions at Northern Trust are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.

EMEA EEO STATEMENT

It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants. Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age. All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice. This includes human resources’ decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.

USA EEO STATEMENT

It is the policy of The Northern Trust Company to afford equal opportunity in all phases of employment without regard to an individual's age, race, color, religion, creed, gender, national origin, citizenship status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic tests and information, physical or mental disability, protected veteran status or any other legally protected status. EEO Know Your Rights (U.S.)