Senior Admin Assistant

Northern Trust; Chicago (IL); On-site; USD 53,000 - 79,000; Full time

Job summary

Northern Trust in Chicago is seeking an proactive Administrative support professional for the Transformation Office. You will manage calendars, schedule meetings, arrange travel, process expenses, and help coordinate team activities.

You will create and format presentations and reports, handle invoices, assist with events, and act as a point of contact for internal stakeholders while identifying ways to improve efficiency.

Qualifications

• 2-5 years of administrative, executive assistant, coordinator, or business support experience.
• Experience supporting multiple stakeholders preferred.
• Financial services experience is beneficial but not required.

Responsibilities

• Provides administrative support to Transformation Office leaders, including calendar management, meeting scheduling, travel arrangements, expense processing, and other administrative activities.
• Coordinates team meetings, workshops, and events, including logistics, materials, and follow-up activities.
• Creates, edits, and formats presentations, reports, spreadsheets, and communications.
• Processes invoices, expense reports, purchase requests, and office supply orders.
• Assists with arranging travel, conference registrations, and department events.
• Supports preparation of meeting agendas, notes, and action-item tracking.
• Acts as a point of contact for internal stakeholders and coordinates requests across the Transformation Office.
• Identifies opportunities to improve administrative processes and team efficiency.

Skills

Organizational skills

Time management

Communication skills

MS Office

Meeting scheduling

Travel arrangements

Confidential information handling

Client-service mindset

Tools

Outlook

Teams

PowerPoint

Excel

Word

Microsoft Office

Job description

About Northern Trust

As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions.

Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide.

With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

The successful candidate will be a proactive team member who not only provides administrative support, but also helps coordinate team activities, supports communications, and contributes to the smooth operation of the Transformation Office.

Major Duties

Provides administrative support to Transformation Office leaders, including calendar management, meeting scheduling, travel arrangements, expense processing, and other administrative activities. Coordinates team meetings, workshops, and events, including managing logistics, preparing materials, and supporting follow-up activities. Creates, edits, and formats presentations, reports, spreadsheets, and communications. Processes invoices, expense reports, purchase requests, and office supply orders. Assists with arranging travel, conference registrations, and department events. Supports the preparation of meeting agendas, meeting notes, and action-item tracking. Serves as a point of contact for internal stakeholders, helping coordinate requests and communications across the Transformation Office. Helps maintain team operating calendars, key milestones, and recurring reporting activities. Identifies opportunities to improve administrative processes and team efficiency. Works independently on routine assignments while escalating more complex issues as appropriate.

Knowledge and Skills

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, including Outlook, Teams, PowerPoint, Excel, and Word
• Ability to manage multiple priorities and deadlines
• Strong attention to detail
• Comfortable interacting with employees at all levels of the organization
• Ability to handle confidential information with discretion
• Positive, proactive, and client-service-oriented mindset

Experience

• 2-5 years of administrative, executive assistant, coordinator, or business support experience
• Experience supporting multiple stakeholders preferred
• Financial services experience is beneficial but not required

Salary Range

$52,800 - 79,200 USD

Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits. Northern Trust also provides a discretionary bonus program that may include an equity component.

Work Authorization

Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Northern Trust will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa).

Working with Us

As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve.

Philanthropy is deeply rooted in Northern Trust’s history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.

Reasonable Accommodation

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [e-mail], or alternatively you can discuss your individual requirements with the recruiter you are working with.