Executive Administrative Assistant to Senior Leaders

GE Aerospace; Grand Rapids (MI); On-site; USD 42,000 - 65,000; Full time

Job summary

GE Aerospace in Grand Rapids seeks an Administrative Assistant to provide essential support for senior leaders. The role requires strong written and verbal communication, organizational skills, and the ability to manage calendar activities and travel arrangements.

Ideal candidates will have a high school diploma or GED with 5+ years of administrative experience in a large organization, proficiency in Outlook, PowerPoint, Word, Excel, and Teams, and the ability to handle confidential information

Qualifications

• High school diploma or GED required; 5+ years of admin experience in large organizations preferred.
• Proven ability to manage calendars, communications, and day-to-day office operations.

Responsibilities

• Assist with calendar management and coordinate daily activities for senior leaders.
• Serve as a communication bridge between leaders' offices and internal departments; maintain credibility and support with senior management.
• Coordinate travel arrangements, itineraries, lodging, and related expense reports; manage VAT reporting if necessary.
• Prepare agendas, take minutes, and organize meetings and events as needed.
• Maintain records, filing, and confidential information with discretion.
• Manage mail, shipments, and office supplies within budget constraints.
• Support community responsibility events and coordinate facilities for new-hire spaces and office moves.
• Maintain contacts and organizational charts in Outlook and ensure up-to-date information.

Skills

Calendar management

Administrative support

Verbal & written communication

Organizational skills

Discretion

Education

High school diploma / GED

Tools

Outlook

PowerPoint

Word

Excel

Teams

Job description

GE Aerospace in Grand Rapids seeks an Administrative Assistant to provide essential support for senior leaders. The role requires strong written and verbal communication, organizational skills, and the ability to manage calendar activities and travel arrangements.

Ideal candidates will have a high school diploma or GED with 5+ years of administrative experience in a large organization, proficiency in Outlook, PowerPoint, Word, Excel, and Teams, and the ability to handle confidential information