Sr. Administrative Assistant

Northern Trust; Grand Rapids (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

Northern Trust’s West Michigan team in Grand Rapids seeks a Senior Administrative Assistant to provide high-level administrative support to senior managers and partners. The role includes calendar management, travel coordination, document preparation, and handling confidential files, with opportunities to contribute to special projects.

The ideal candidate will have strong communication skills, knowledge of financial services, and proficiency with Microsoft Office and Workday, and will thrive in

Qualifications

• Professional communication (verbal and written) required.
• Financial services knowledge preferred.
• Analytical and problem-solving skills required.
• Technical skills / systems knowledge (Microsoft Office and Workday).
• Event support knowledge preferred.

Responsibilities

• Provide administrative and executive support to senior managers and partners in West Michigan.
• Prepare documents, spreadsheets, and presentations.
• Maintain confidential files and manage database files.
• Arrange travel and process travel reimbursements.
• Schedule meetings and conferences.
• Work on special projects and assist with reports as required.
• May track or monitor expenses for the department.
• Greet and assist clients and vendors.
• Identify and resolve problems within established guidelines.
• Collaborate effectively as a team member and independently.
• Support business development and culture engagement.
• Support West and East Michigan advisory board activities.

Skills

Professional communication

Financial services knowledge

Analytical and problem solving

Technical skills

Event support

Tools

Microsoft Office

Workday

Job description

About Northern Trust

As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions.

Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide.

With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

The Sr. Administrative Assistant will be responsible for providing administrative support to senior managers and other partners in the department.

Key responsibilities include:

• 1.Provides administrative and executive support to senior manager and other partners in West Michigan
• 2.Composes and creates documents, spreadsheets and/or presentations
• 3.Maintains and organizes paper and electronic files. Ensures confidentiality
• 4.Manages database files
• 5.Handles and confirms travel arrangements and processes travel expense reimbursements
• 6.Schedules meetings and conferences
• 7.Works on special projects, such as gathering, inputting and compiling information for reports as required by manager or other partners in the department
• 8.May track or monitor expenses for the department
• 9.May greet or assist clients and/or vendors
• 10.Responsible for identifying and resolving problems within established guidelines
• 11.Expected to use some initiative but refer more complex problems to supervisors/experts
• 12.Works effectively as a team member but also independently
• 13.Business development support
• 14.Culture and group engagement support
• 15.West and East Michigan advisory board support

The successful candidate will have:

• Professional communication skills (verbal and written) are required
• Financial Services industry knowledge is preferred
• Analytical and problem-solving skills are required
• Technical skills / systems knowledge (e.g. Microsoft Office and Workday)
• Event support knowledge is preferred

Work Authorization

Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Northern Trust will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa).

Working with Us

As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve.

Philanthropy is deeply rooted in Northern Trust’s history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.

Reasonable Accommodation

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [e-mail], or alternatively you can discuss your individual requirements with the recruiter you are working with.