Senior Administrative Assistant — Confidential & Reporting

The Salvation Army; Oklahoma City (OK); On-site; USD 32,000 - 48,000; Full time

Job summary

The Salvation Army is seeking an Administrative Assistant at its AOK-Divisional HQ in Oklahoma City. The role handles confidential clerical work, prepares reports, coordinates meetings, and maintains filing systems to ensure smooth office operations.

You will support multiple departments, answer calls, manage mail, and assist with travel arrangements and budgeting tasks as needed. High school diploma or GED required; secretarial courses are a plus.

Qualifications

• High school diploma or GED required.
• Secretarial courses preferred.
• Ability to prepare confidential documents and reports.
• Strong organizational and data entry skills.

Responsibilities

• Composes, prepares and/or types a wide variety of paperwork including confidential and technical material with limited supervision.
• Coordinates travel, lodging, scheduling, and meeting room arrangements.
• Processes invoices and payments; maintains back-up paperwork for audits.
• Answers phones, greets visitors, and provides information about office operations.
• Maintains filing systems and records; assists with special projects.

Skills

Administrative skills

Attention to detail

Communication skills

Time management

Education

High School Diploma/GED

Tools

Microsoft Office

Typing

Dictation/Transcription

Job description

The Salvation Army is seeking an Administrative Assistant at its AOK-Divisional HQ in Oklahoma City. The role handles confidential clerical work, prepares reports, coordinates meetings, and maintains filing systems to ensure smooth office operations.

You will support multiple departments, answer calls, manage mail, and assist with travel arrangements and budgeting tasks as needed. High school diploma or GED required; secretarial courses are a plus.