Mission-Driven Administrative Assistant & Data Ops

The Salvation Army Southern California; Anchorage (AK); On-site; USD 42,000 - 54,000; Full time

Job summary

The Salvation Army Clitheroe Center in Anchorage is seeking an Administrative Assistant to provide clerical support to the Executive Director and program managers. Under supervision, you will handle communications, documentation, and data entry, helping to maintain compliant records and smooth daily operations in a residential treatment setting.

Applicants should have a high school diploma and at least three years of clerical experience, including data entry and MS Office.

Qualifications

• High school diploma or equivalency.
• Three years’ experience in a similar clerical position.
• One year’s experience in clerical and data entry work; proficiency in using general office equipment, Microsoft Office Suite, databases, Intergy, and report-generating programs.

Responsibilities

• Understands, supports, and promotes the mission of The Salvation Army.
• Assists with written, verbal, and electronic communications, including handling appropriate client inquiries regarding treatment.
• Assists with researching and collecting information from various sources regarding day-to-day operations of the facility and providing data entry as directed.
• Prepares meeting minutes, routine reports, client billing, and Medicaid/SNAP application process for clients.
• Establishes and maintains a strong information management system and performs data entry in a variety of applications.
• Maintains activity calendar, sends acknowledgments to advisory committee for special events.
• Orders supplies and handles invoices, attaching coding sheets for payment processing.
• Builds and maintains positive professional relationships with all other disciplines within the organization.
• Keeps accurate records of gift-in-kind work sheets, and correspondence as directed.
• Assists new employees with site orientation (phones, computer, and ID badge).
• Attends staff meetings and completes required trainings.
• Completes forms for bank deposits, logs, finance reports, and makes deposits to the bank as needed.
• Maintains petty cash safe and client moneys safe including deposits and withdrawals from safe with adherence to dual control policy.
• Adheres to all confidentiality regulations as well as 42 C.F.R., Part 2 and C.F.R., Parts 160 and 162 (HIPAA). Documents client services in the electronic health records system.
• Maintains program employee competency files; assists management with processing confidential information including payroll and preparing employee related paperwork.
• Provides coverage of front desk and phones when directed.
• Performs other related duties as assigned.

Skills

Cross-cultural

Peer support

Trauma-informed care

Driver's license

Communication skills

Organization

Confidentiality

Education

High school diploma or equivalency

Three years’ clerical experience

One year data entry experience

Tools

Microsoft Office Suite

Intergy

Job description

The Salvation Army Clitheroe Center in Anchorage is seeking an Administrative Assistant to provide clerical support to the Executive Director and program managers. Under supervision, you will handle communications, documentation, and data entry, helping to maintain compliant records and smooth daily operations in a residential treatment setting.

Applicants should have a high school diploma and at least three years of clerical experience, including data entry and MS Office.