Administrative Aide & Records Coordinator

The Salvation Army Southern California; Redlands (CA); On-site; USD 25,000 - 36,000; Full time

Job summary

The Salvation Army Southern California seeks an Administrative Aid to perform secretarial and clerical tasks, coordinate workloads, and provide public contact support. The role supports transitional housing and case management for low-income individuals in shelters, emphasizing accurate data and respectful service.

The position requires strong organization, proficiency in Microsoft Office, and the ability to handle confidential information with care during interactions with clients and staff.

Qualifications

• High school diploma or equivalent required.
• Two years of administrative duties preferred.
• Must have a valid CA license.
• Experience with Microsoft Word and Excel required.
• Working knowledge of integrated database applications and ability to learn new software.

Responsibilities

• Acts as secretary, receptionist, and office assistant.
• Type correspondence, memos, reports and bulletins.
• Screens visitors and telephone calls.
• Arranges and schedules conferences, meetings, and appointments.
• Maintains files and records with confidentiality and accuracy.
• Processes invoices and maintains budget records.
• Attends meetings and documents minutes.
• Prepares and submits reports and data as needed.

Skills

Organizational skills

Time management

Communication skills

Discretion & confidentiality

Independent working

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Database software

Job description

The Salvation Army Southern California seeks an Administrative Aid to perform secretarial and clerical tasks, coordinate workloads, and provide public contact support. The role supports transitional housing and case management for low-income individuals in shelters, emphasizing accurate data and respectful service.

The position requires strong organization, proficiency in Microsoft Office, and the ability to handle confidential information with care during interactions with clients and staff.