Executive Secretary to the Divisional Commander

The Salvation Army of Memphis & the Mid-South; Oklahoma City (OK); On-site; USD 25,000 - 39,000; Full time

Job summary

The Salvation Army seeks an Executive Secretary to the Divisional Commander in Oklahoma City. This role relieves the commander of administrative detail, handles confidential matters, coordinates meetings, drafts communications, and maintains records with high accuracy.

Ideal candidates will have a strong secretarial background, proficiency in Microsoft Office, and the ability to work independently under pressure while preserving confidentiality and professionalism.

Qualifications

• High school diploma or GED; secretarial training preferred.
• Six years of progressively responsible secretarial experience.
• Proficiency with Word, Excel, PowerPoint; familiarity with Publisher.
• Ability to handle confidential information with tact and discretion.

Responsibilities

• Relieve the Divisional Commander of administrative detail and prepare confidential documents.
• Coordinate meetings, prepare agendas, take minutes, and distribute records.
• Monitor email, draft responses, and transcribe dictated messages accurately.
• Maintain filing systems, databases, and divisional records with accuracy.
• Arrange travel, lodging, and events; liaise with departments as needed.

Skills

Executive office procedures

Confidentiality

Microsoft Office proficiency

Professional communication

Education

High school diploma or GED

Secretarial courses

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Publisher

Job description

The Salvation Army seeks an Executive Secretary to the Divisional Commander in Oklahoma City. This role relieves the commander of administrative detail, handles confidential matters, coordinates meetings, drafts communications, and maintains records with high accuracy.

Ideal candidates will have a strong secretarial background, proficiency in Microsoft Office, and the ability to work independently under pressure while preserving confidentiality and professionalism.