Senior Administrative Assistant, Advancement & Events

Southwestern University; Georgetown (TX); On-site; USD 38,000 - 46,000; Full time

Job summary

Southwestern University in Georgetown, Texas, seeks a Senior Administrative Assistant to provide comprehensive support to the Office of Advancement. You will manage events, social media content, mailings, and banking-related tasks while maintaining filing systems and coordinating with senior staff.

Responsibilities include coordinating vendor payments, on-site event support, and acting as secondary support to the Executive Administrative Assistant in University Relations.

Qualifications

• Flexible, able to adjust to fluctuating priorities.
• Highly organized and efficient in completing tasks.
• Occasional evening and weekend hours may be required.
• Proficient with Microsoft Office, Google Suite, and Canva.

Responsibilities

• Provide comprehensive administrative support to the Office of Advancement.
• Manage event support, including registration data entry and on-site coordination.
• Coordinate social media content for alumni channels and report monthly analytics.
• Prepare mailings via mail merge; handle filing and correspondence.
• Oversee vendor payments, contracts, reimbursements, and Adobe Sign.
• Maintain the 3rd floor file room and create hard copy files; manage office supplies and inventory.
• Serve as secondary support to the Executive Administrative Assistant of University Relations.

Skills

Flexible schedule

Highly organized

Microsoft Office

Google Suite

Canva

Team oriented

Cultural awareness

Tools

Microsoft Office

Google Workspace

Canva

Job description

Southwestern University in Georgetown, Texas, seeks a Senior Administrative Assistant to provide comprehensive support to the Office of Advancement. You will manage events, social media content, mailings, and banking-related tasks while maintaining filing systems and coordinating with senior staff.

Responsibilities include coordinating vendor payments, on-site event support, and acting as secondary support to the Executive Administrative Assistant in University Relations.