Associate Director, Advancement Data & Donor Reporting

Southwestern University; South Carolina; On-site; USD 44,000 - 54,000; Full time

Job summary

Southwestern University is seeking an Associate Director of Advancement Services to manage data integrity, conduct audits, and oversee gift/pledge processing. The role involves creating accounts, maintaining campaign data, and coordinating data sharing across Advancement and IT.

The position also supports generating reports, reminders, and year-to-date summaries while ensuring compliance with IRS regulations and accounting standards.

Qualifications

• College diploma or equivalent required.
• 1+ year of office/clerical experience.
• Strong computer skills with MS Word, Excel, email, and web search.
• Ability to learn Colleague Advancement software.
• Ability to manipulate data from multiple sources.
• Strong spelling, grammar, and proofreading skills.

Responsibilities

• Direct processing and tracking of all donations/pledges daily.
• Produce donor reports, giving histories, and campaign summaries.
• Create and maintain records in the database and GL integration.
• Maintain gift accounts, receipts, and acknowledgement processes.
• Coordinate data imports/transfers between systems with IT.
• Prepare the annual VSE report and matching gift files.

Skills

Data management

MS Office

Communication skills

Attention to detail

Team player

Confidentiality

Data entry

Education

Bachelor’s Degree

College diploma or equivalent

Tools

Colleague Advancement

Excel

Excel VBA

Pivot Tables

Job description

Southwestern University is seeking an Associate Director of Advancement Services to manage data integrity, conduct audits, and oversee gift/pledge processing. The role involves creating accounts, maintaining campaign data, and coordinating data sharing across Advancement and IT.

The position also supports generating reports, reminders, and year-to-date summaries while ensuring compliance with IRS regulations and accounting standards.