Assistant Director Student Events, Student Life

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

Retirement plans

Job summary

UT Southwestern Medical Center is seeking an Assistant Director of Student Events in Dallas to plan and execute large-scale school events with cross-functional teams.

You will coordinate staff, vendors, and volunteers for commencements and other high-profile ceremonies, ensuring timely and accurate communications to faculty, students, and families.

Qualifications

• Bachelor's Degree in Business or a related field.
• 6 years of experience in event planning and managing complex budgets.
• Experience with budgets, financial spreadsheets, and tracking expenditures.

Responsibilities

• Provide high level coordination and professional administrative skills for large events and projects.
• Plan, logistics and ongoing management of programs and events for four UT Southwestern schools.
• Manage commencements and white coat ceremonies including guest and staff coordination.
• Develop and manage communications for commencements and other events for four schools.
• Liaise with President's Office, Provost Office, Communications, deans, and committees.

Skills

Event planning

Budget management

Vendor coordination

Project coordination

Education

Bachelor's degree in Business or related field

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world‑renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas‑Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on‑site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

The Assistant Director of Student Events will be responsible for planning and implementation of all aspects of large‑scale programs and events for the schools of UT Southwestern Medical Center. This position will be responsible for managing a variety of staff and contractors and will collaborate with various University departments to ensure multiple high‑profile events throughout the year are a success.

Assists as a liaison with the Office of the President, the Provost Office, Communications and Public Affairs, deans of the four schools, and committees working on all student events. Actively participate on planning committees for recurring events including orientations, United to Serve, Second Look Weekend (MS0) and various other opportunities involved with students.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full‑time employee‑only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  Bachelor's Degree in Business or a related field
• Experience
  6 years of experience in event planning and
  Experience working with complex budgets, preparing financial spreadsheets, and tracking expenditures
  Additional years of directly related experience may be considered in lieu of stated degree requirements on a year for year basis.

JOB DUTIES

• Provide high skilled coordination and professional administrative skills for high level events and project management.
• Responsible for the planning, logistics and ongoing management of programs and events for our four schools.
• Manage key aspects of commencement and white coat ceremonies, including student and guest management, school, college, program coordination, printed materials, music, multimedia services, recruitment and management of volunteer staff, oversight of logic. Use independent judgment & discretion for University's high-profile events.
• Develop and manage the communication plan for commencement as well as other events for four schools, ensuring correct information is circulated to faculty, staff, students, parents and published for external audiences in a timely manner.
• Assists as a liaison with the Office of the President, the Provost Office, Communications and Public Affairs, deans of the four schools, and committees working on all student events.
• Work with internal and external service providers, to achieve best value and excellent service for high‑profile ceremonies and events (catering, print, design, venues, photography, others as required).
• Actively participate on planning committees for recurring events including orientations, United to Serve, Second Look Weekend (MS0) and various other opportunities involved with students.
• Supports and acts as backup for the director of Student Life.
• Perform other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.