Senior Administrative Assistant

Global Affairs Canada Locally Engaged Staff Recruitment; Washington (District of Columbia); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Generous leave

12 weeks paid parental leave

Benefits package

Job summary

Global Affairs Canada Locally Engaged Staff Recruitment is seeking a Senior Administrative Assistant within the Public Services and Procurement Canada program, providing administrative and financial services, record keeping, and data management.

The role supports program objectives, requires a Bachelor's degree, English proficiency, and at least two years of client service and office experience, with strong Microsoft Office skills and attention to detail.

Qualifications

• Bachelor's degree or undergraduate diploma required; equivalence allowed.
• Two years' experience in client service and office admin.
• Proficiency in Microsoft Office and Excel required.
• Strong written and verbal communication; attention to detail.

Responsibilities

• Provide client service and communications support.
• Draft and manage documents; conduct research and analysis.
• Maintain accurate records and data management.
• Offer advice and recommendations to stakeholders.

Skills

Client service

Administrative support

Microsoft Office

Excel

Organization & coordination

Attention to detail

Education

Bachelor's Degree

Tools

Microsoft Office

Excel

Job description

The mission is seeking to fill a Senior Administrative Assistant position for the Public Services and Procurement Canada program as well as various administrative positions that may arise following this selection process. These positions provide support for the achievement of program objectives by providing administrative and financial services, collaborating with colleagues and stakeholders, and ensuring accurate records and effective data management. Core responsibilities include but are not limited to: providing advice and recommendations, delivering client service and communications support, conducting research and analysis, and drafting and managing documents.

AREA OF SELECTION

This selection process is open to all applicants, who are residing and legally authorized to work in the USA, who meet all the essential qualifications and whose applications are received by the closing date.

Please note that the Embassy of Canada to the United States does not sponsor work authorizations directly or indirectly.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or other factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

ESSENTIAL QUALIFICATIONS

All essential qualifications will be assessed. Methods of assessments and screening of candidates may include but are not limited to: verification of credentials, resume and letters of presentation; interviews, exams and practical tests; presentations or other types of assessments.

Education

This position requires:

• A Bachelor's Degree or Undergraduate diploma from a legally recognized college or u niversity or an equivalent combination of education, training, and/or experience.*

*An equivalent combination of education, training, and/or experience refers to: three years of education, training, and/or experience.

Note: Candidates will be required to provide proof of their education.

Language

The Following languages and proficiency levels are required for this job. Candidates will be formally assessed or requested to provide proof of certification on these levels.

• An advanced proficiency level (reading, writing, comprehension, and speaking) in English.

Experience

In order to perform the duties relevant to this job, the following experience is required.

• Two years cumulative experience in providing client service and administrative support in an office environment.

All competencies will be assessed. All competencies must be met prior to appointment.

• Proficiency in Microsoft Office, including Excel
• Thinking Things Through
• Organization and Coordination
• Focus on Quality and Detail
• Initiative and Action Oriented
• Oral Interaction
• Working with Others and Horizontal Leadership

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

• Experience working in a diplomatic mission
• Knowledge of financial management and tracking expenses
• Experience supporting senior executives

OPERATIONAL REQUIREMENTS

Operational requirements will be assessed on a ``meet/does not meet'' basis and can be used to determine right fit of a candidate for the position.

• Hours of Work: Normal hours of work for this position are in accordance with Locally-Engaged Staff regulations of 37.5 hours per week.
• Location of Work: Work is normally performed on-site with limited flexibility for teleworking.
• Overtime: Willingness to work overtime on short notice.

CONDITIONS OF EMPLOYMENT

Conditions of employment must be met or complied with before being appointed to a particular position. They are to be maintained throughout the employment period.

• Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
• Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada.

ADDITIONAL COMMENTS

Locally engaged employees at Canadian missions in the United States are encouraged to apply. Please note that management may consider different staffing approaches, including deployment, based on operational requirements and management discretion.

We offer a competitive salary, generous leave, 12 weeks of paid parental leave and a strong benefits package that includes medical, dental,long termdisability and a retirement savings plan. Please find a summary of our benefits package and information on employment eligibility at: Jobs at our offices in the United States

Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies. Canada’s strength is diversity and it has played a key role in Canada’s history and development.Because of this, the Embassy of Canada values diversity,equityand inclusion in our workforce.