Senior Administrative Assistant

Embassy of Canada to the U.S. | Ambassade du Canada aux É.-U; Washington (District of Columbia); On-site; USD 73,357 - 89,658; Full time

Job summary

A diplomatic mission in Washington seeks a Senior Administrative Assistant to support its Public Services and Procurement program. This role involves developing transportation plans, managing logistics, and collaborating with stakeholders. Ideal candidates will possess a Bachelor's degree and have at least two years of administrative support experience. The position also requires advanced English skills and offers a competitive salary. Interested applicants should apply using the online function by December 22, 2025.

Qualifications

• An advanced proficiency level in English.
• Two years cumulative experience providing client service and administrative support.

Responsibilities

• Develop transportation plans and manage logistics processes.
• Conduct research and analysis regarding US and Canadian regulations.
• Build relationships with stakeholders and ensure data management.

Skills

Thinking Things Through

Focus on Quality and Detail

Initiative and Action Oriented

Oral Interaction

Working with Others and Horizontal Leadership

Client Orientation

Education

Bachelor's Degree or Undergraduate diploma

Job description

Join to apply for the Senior Administrative Assistant role at Embassy of Canada to the U.S. | Ambassade du Canada aux É.-U

Embassy of Canada to the U.S. | Ambassade du Canada aux É.-U provided pay range

This range is provided by Embassy of Canada to the U.S. | Ambassade du Canada aux É.-U. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$81,508.00/yr - $81,508.00/yr

Selection Process Nº: 224945-6

Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in USA

Job Function: administrative

Classification: LE - A3

Location: the Embassy of Canada to the United States

Number of Vacancies: 1

Closing date for application: 22 December, 2025 at 23:59 UTC/GMT -5:00

Summary of Duties

The mission is seeking to fill a Senior Administrative Assistant position for the Public Services and Procurement Canada program as well as various administrative positions that may arise following this selection process. These positions provide development of transportation plans, ensuring constant flow of materiel across the border, educating stakeholders on logistics processes, collaborating with colleagues and stakeholders, providing sound data management to ensure records are kept up to date. Core responsibilities include but are not limited to: research and analysis, applying knowledge of US and Canadian regulations to day-to-day tasks, building relationships and engaging regularly with stakeholders.

Area of Selection

This selection process is open to all applicants, who are residing and legally authorized to work in USA, who meet all the essential qualifications and whose applications are received by the closing date.

Please note that the Embassy of Canada to the United States does not sponsor work authorizations directly or indirectly.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or other factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Essential Qualifications

All essential qualifications will be assessed. Methods of assessments and screening of candidates may include but are not limited to: verification of credentials, resume and letters of presentation; interviews, exams and practical tests; presentations or other types of assessments.

Education

• A Bachelor's Degree or Undergraduate diploma from a legally recognized college or university or an equivalent combination of three years of education, training, and/or experience.

Note: Candidates will be required to provide proof of their education.

Language

• An advanced proficiency level (reading, writing, comprehension, and speaking) in English.

Experience

• Two years cumulative experience in providing client service and administrative support in an office environment.

All competencies will be assessed. All competencies must be met prior to appointment.

• Thinking Things Through
• Focus on Quality and Detail
• Initiative and Action Oriented
• Oral Interaction
• Working with Others and Horizontal Leadership
• Client Orientation

For more information on competencies: Competency Dictionary

Asset Qualifications

• Experience with military transportation coordination and exports
• Knowledge of financial management and tracking expenses
• Organizational & Contextual Knowledge of Foreign Military Sales or defense logistics
• Knowledge of International Traffic in Arms Regulations and export control policy

Operational Requirements

• Hours of Work: Normal hours of work of work for this position are in accordance with Locally-Engaged Staff regulations of 37.5 hours per week.
• Overtime: Willingness to work overtime on short notice.
• Travel: This position may require limited occasional travel domestically and-or internationally.

Conditions of Employment

• Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
• Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada.

How to Apply

Follow the below instructions to ensure your application can be considered.

• You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
• Do not include personal data such as age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Only include information relevant to the vacancy as requested in the above job poster.
• You must clearly demonstrate in answering the screening questions how you meet the qualifications of the vacancy. You must provide concrete and detailed examples that clearly explain where, when, and how you gained the qualification in each question box. Global Affairs Canada cannot make any assumptions about your studies nor experience. No additional information will be sought beyond what you submit in your online application.
• Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may (or may not) be used as a secondary source to validate the answers to the screening questions.
• Applications which do not include all the requested documents or information and/or which are not received by the closing date will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to [e-mail] prior to the closing date. Failure to do so will result in the application being rejected.
• *If you are in a partially or fully qualified pool for a similar position with our mission, please include the process number and all relevant details in your application.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Government Administration