Senior Administrative Assistant

International Trade; Northern (KY); Hybrid; USD 73,000 - 90,000; Full time

Job summary

The Embassy of Canada to the United States is seeking a detail‑oriented Administrative professional for a Locally Engaged Staff position. The role focuses on client service, office support, and coordination across teams, with an emphasis on accuracy and timely deliverables.

Required qualifications include a Bachelor's degree, at least two years of relevant experience, and strong proficiency in Microsoft Office and Excel.

Qualifications

• Two years cumulative experience in client service and administrative support in an office environment.
• Proficiency in Microsoft Office, including Excel.
• Strong organization and coordination skills.
• Attention to quality and detail.
• Initiative and action oriented.
• Oral interaction and teamwork.

Skills

Microsoft Office

Excel

Organization and Coordination

Attention to Detail

Initiative and Action Oriented

Oral Interaction

Teamwork

Education

Bachelor's degree

Job description

Salary: 81,508 USD per annum and benefits

Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in the USA

Job Function: Administrative

Classification: LE - A3

Location: The Embassy of Canada to the United States

Number of Vacancies: 1

Closing date for application: 13 October, 2026 at 23:59 UTC/GMT -7:00

SUMMARY OF DUTIES

AREA OF SELECTION

This position requires:

• A Bachelor's Degree or Undergraduate diploma from a legally recognized college or u niversity or an equivalent combination of education, training, and/or experience.*

*An equivalent combination of education, training, and/or experience refers to: three years of education, training, and/or experience.

Note: Candidates will be required to provide proof of their education.

Language

The Following languages and proficiency levels are required for this job. Candidates will be formally assessed or requested to provide proof of certification on these levels.

Experience

In order to perform the duties relevant to this job, the following experience is required.

• Two years cumulative experience in providing client service and administrative support in an office environment.

All competencies will be assessed. All competencies must be met prior to appointment.

• Proficiency in Microsoft Office, including Excel
• Thinking Things Through
• Organization and Coordination
• Focus on Quality and Detail
• Initiative and Action Oriented
• Oral Interaction
• Working with Others and Horizontal Leadership

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

• Experience working in a diplomatic mission
• Knowledge of financial management and tracking expenses
• Experience supporting senior executives

OPERATIONAL REQUIREMENTS

Operational requirements will be assessed on a ``meet/does not meet`` basis and can be used to determine right fit of a candidate for the position.

• Hours of Work:Normal hours of work for this position are in accordance with Locally-Engaged Staff regulations of 7.5 hours per week.
• Location of Work:Work is normally performed on-site with limited flexibility for teleworking.
• Overtime:Willingness to work overtime on short notice.

CONDITIONS OF EMPLOYMENT

Conditions of employment must be met or complied with before being appointed to a particular position. They are to be maintained throughout the employment period.

• Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
• Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada.

ADDITIONAL COMMENTS

Locally engaged employees at Canadian missions in the United States are encouraged to apply. Please note that management may consider different staffing approaches, including deployment, based on operational requirements and management discretion.

We offer a competitive salary, generous leave, 12 weeks of paid parental leave and a strong benefits package that includes medical, dental,long termdisability and a retirement savings plan. Please find a summary of our benefits package and information on employment eligibility at: Jobs at our offices in the United States

Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies. Canada’s strength is diversity and it has played a key role in Canada’s history and development.Because of this, the Embassy of Canada values diversity,equityand inclusion in our workforce.