Senior Administrative Assistant

The University of South Dakota Knudson School of Law; Vermillion (SD); On-site; USD 39,680 - 42,000; Full time

Job summary

The University of South Dakota is seeking a Senior Administrative Assistant in University Housing in Vermillion. The primary responsibilities include supervising student staff, processing payroll for over 100 department employees, coordinating with campus partners, and managing a busy housing email inbox.

The role requires proficiency with Microsoft Word, Excel, and Outlook, strong confidentiality and professionalism, excellent customer service, time management, and teamwork to support a diverse

Qualifications

• Working knowledge of Microsoft Office products (Word, Excel, Outlook) and strong confidentiality.
• Excellent customer service, time management, and organizational skills.
• Attention to detail and ability to work collaboratively in a diverse team.
• Knowledge of StarRez, Banner, USD policies and procedures is highly preferred.

Responsibilities

• Supervise student staff and coordinate with campus partners.
• Process payroll documents for 100+ department employees.
• Manage housing email inbox and travel paperwork.
• Organize data in Excel, StarRez housing database, Banner and Blackboard.

Skills

Confidentiality

Customer service

Time management

Organizational skills

Attention to detail

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Posting Details

Logo Institution The University of South Dakota Working Title Senior Administrative Assistant Posting Number CSA02779P Department USD-Housing Physical Location of Position (City) Vermillion Posting Text

University Housing is seeking a qualified candidate for the 12 month Senior Administrative Assistant position. The primary job responsibilities of this position include supervising student staff, processing payroll documents for over 100 department employees, coordinating with campus partners, managing housing email inbox, preparing and processing travel paperwork, and organizing data in Microsoft Excel, StarRez housing database, Banner and Blackboard.

This position requires a working knowledge of Microsoft Office Products (Word, Excel, & Outlook), a high standard of confidentiality and professionalism, exceptional customer service skills, time management and organizational skills, attention to detail and the ability to work collaboratively as part of a diverse team. Knowledge of StarRez, Banner and USD policies and procedures is highly preferred.

This position is not eligible for sponsorship, applicants must be authorized to work in the United States.

Posting Date 07/30/2026 Closing Date Open Until Filled Yes First Consideration Date 08/06/2026 Advertised Salary Starting rate of $19.60 Duration of the Term 12 months If Other, describe duration Appointment Percent 100 Work Hours

8am-5pm Monday - Friday with occasional weekend or evening hours.

Typical Hours Worked Per Week Appointment Type Regular Scope of Search External (includes Internal) If internal, define scope of search This position requires No Requirement If other, please indicate Department Description and Cultural Expectations

University Housing provides a safe, secure and holistic residential community and fosters education through co-curricular programming. We strive to offer well-maintained living-learning environments and assist students in fulfillment of their academic success. The University of South Dakota is home to nine residential facilities housing over 2,000 residents, including first year halls, upper class halls, and apartment/suite facilities. University Housing employs three master’s level full-time Residence Hall/Area Directors, five administrative support staff, five graduate students, 61 Resident Assistants, 20 Desk Worker/Operations Crew, one Assistant Director and Director.

Student Services provides wide array of educational and social opportunities, as well as guidance for students to learn and develop skills to be successful in a global society.

Equal Employment Opportunity Statement

USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin, or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.

Contact Information

Working Conditions

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position. Analyzing, Comprehend, Intense Customer Interaction, Multiple Priorities, Pace-fast, Perform calculations, Reading, Verbal Communication, Written Communication

Protective Clothing/Equipment

Please check the appropriate response for this position's use of the following protective clothing or equipment. If other protection is used please identify

Physical Requirements

Please designate the physical requirements of this position Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Repetitive Motion, Sitting for sustained periods of time, Use Both Hands, Walking Describe any of the conditions selected

Ability to utilize stairs to access 1st -4th floor in Standard halls.

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position. Hearing, Speaking, Vision (With and without corrective lenses)

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Please describe, in more detail, any of the conditions checked above

Working Environment

Office space is a desk area within the housing office to be able to provide daily assistance for desk workers and assist those who enter the office space. It is not a private office.