Administrative Assistant

Innovativ Pharma, Inc.; Lakeland (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a reliable Administrative Assistant to support daily office operations. This role involves managing communications, organizing schedules, and ensuring smooth administrative processes. The ideal candidate will have excellent organizational skills and a strong command of MS Office, particularly Excel and PowerPoint. You will play a crucial role in maintaining efficient office operations, from arranging meetings to preparing reports. Join a dynamic team where your contributions will enhance productivity and support the company's goals.

Qualifications

• 3+ years' experience as an Administrative Assistant or similar role.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage phone calls and correspondence including emails and letters.
• Arrange events, appointments, and travel for the team.
• Prepare and submit expense reports.

Skills

MS Excel

Office Management

Communication Skills

Time Management

Problem-Solving

Organizational Skills

Education

High School Degree

Administrative Assistant Qualification

Tools

MS Office

Office Equipment

Job description

About the Administrative Assistant position

We are looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. You will have to ensure the efficient and smooth day-to-day operation of our office.

You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. It is also required to have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry.

Administrative Assistant responsibilities are:

• Arrange events, appointments and travels

• Manage phone calls and correspondence (including email, memos, letters, faxes and forms)

• Attend meetings and take detailed minutes

• Participate in the preparation of regularly scheduled reports

• Organize contact lists and filing systems

• Meet and support visitors

• Help clients and company representatives contact each other

• Review and update office policies and procedures

• Monitor office supplies and research new deals and suppliers

• Prepare and submit expense reports

• Collaborate with executive and senior administrative assistants to handle requests and queries from senior managers

Administrative Assistant requirements are:

• 3+ years' experience of working on an Administrative Assistant, Virtual Assistant, or other relevant position

• Significant experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines

• Good practical experience with MS Office, particularly MS Excel and MS PowerPoint

• Strong time management and problem-solving skills with the ability to prioritize work

• Outstanding written and verbal communication skills, with close attention to detail

• Strong organizational skills with the ability to multi-task

• High School degree; additional qualification as an Administrative Assistant or a Secretary will be a bonus