Senior Administrative Assistant

Cary Oil; Raleigh (NC); On-site; USD 55,000 - 65,000; Full time

Job summary

A family-owned holding company is seeking a Sr. Administrative Assistant to provide exceptional support to the CEO. The ideal candidate will manage complex calendars, lead projects, and foster a welcoming atmosphere for guests. This role requires 5+ years of experience in executive support or project management and proficiency in Microsoft Office Suite. Join a team dedicated to service excellence in a dynamic environment.

Qualifications

• Minimum of 5 years of executive support or project management experience.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities with attention to detail.

Responsibilities

• Manage complex calendars effectively.
• Lead and coordinate projects ensuring timely deliveries.
• Create a welcoming environment for guests.

Skills

Strong interpersonal skills

Organizational ability

Problem-solving skills

Proficiency in Microsoft Office Suite

Education

Bachelor’s or Associate Degree preferred

PACE certification required within 90 days of start

Tools

Microsoft Office Suite

Canva

Job description

Salary Range: $55,000.00 - $65,000.00 Annually

Location: Cary, NC

Company: GenWorks Group, Inc.

About GenWorks Group

GenWorks Group is a family-owned holding company focused on stewarding an enduring portfolio of operating businesses across a range of industries, sizes, and complexities—including Cary Oil Company, Mackenan Property Group, and Petroleum Information Exchange (PIX). Grounded in long-term value creation, our companies carry forward values and lasting principles in every decision, with a commitment to enabling people and communities to flourish through the thoughtful stewardship of human, financial, and relational capital.

Position Overview

The Sr. Administrative Assistant serves as a strategic partner and trusted resource to the Chief Executive Officer of Cary Oil, delivering exceptional executive support, project coordination, and hospitality services. This role requires a proactive, detail-oriented professional who thrives in a fast-paced environment and demonstrates discretion, emotional intelligence, and a commitment to service excellence. Some responsibilities may include:

Key Responsibilities

Executive Support

• Manage complex calendars with precision, anticipating needs and resolving scheduling conflicts
• Coordinate meetings and logistics, including travel, reservations, technology, and documentation
• Oversee email inbox prioritization to optimize executive focus and time
• Prioritizing conflicting needs and proactively following through on projects to completion
• Prepare, review, and edit communications, presentations, reports, and agendas
• Draft and send correspondence as needed

Project Management

• Lead and coordinate projects, ensuring timely delivery of milestones
• Promote innovation and efficiency through creative problem-solving and process improvements
• Collaborate across departments and organizations to align initiatives
• Maintain transparent communication with regular progress updates

Hospitality & Service Excellence

• Create a welcoming environment for guests, customers, and team members
• Support the Director of Administrative Services in planning and executing meetings and events
• Maintain shared spaces with a focus on service quality

Requirements

• Bachelor’s or Associate Degree preferred
• PACE certification required within 90 days of start
• 5+ years of experience in executive support or project management
• Proficiency in Microsoft Office Suite, Canva, and related tools
• Outstanding interpersonal skills, proactive mindset, and strong organizational ability
• Proactive mindset with the ability to anticipate needs and address them before they arise
• Strong organizational skills with exceptional attention to details and the ability to manage multiple priorities simultaneously.
• Strong problem-solving and critical-thinking skills with a solutions-oriented mindset
• High emotional intelligence, discretion, and professionalism
• Strong written and verbal communication skills.

Apply today and join a team committed to excellence and service!

Equal Opportunity Employer: GenWorks considers all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Oil and Gas