Administrative Assistant

Crawford Thomas Recruiting; Cornelius (NC); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Company-paid life insurance

Disability coverage

401(k) with company match

Generous PTO

Job summary

Our client is seeking a highly organized Administrative Assistant to the CEO in Charlotte, NC. This full-time hybrid role supports a fast-paced executive office with 3 onsite days and 2 remote days after a 90-day onsite training period.

Responsibilities include managing the CEO's calendar, coordinating meetings, drafting communications, and coordinating travel. Ideal candidates have 2+ years in admin/executive support, strong communication, and proficient MS Office or Google Workspace.

Qualifications

• 2+ years of administrative or executive support experience.
• Outstanding written and verbal communication skills.
• Exceptional organizational skills with strong attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional judgment and discretion with confidential information.
• Proficiency with Microsoft Office and/or Google Workspace.
• Proactive, solutions-oriented mindset.

Responsibilities

• Manage the CEO's calendar, meetings, and daily priorities with organization and attention to detail.
• Coordinate meetings with internal teams, clients, executives, and external partners.
• Prepare agendas, briefing materials, and background information for meetings.
• Prioritize requests while protecting the CEO's time and focus.
• Manage inbox and executive communications.
• Coordinate domestic and international travel and detailed itineraries.
• Organize executive meetings, board meetings, and company functions.
• Take meeting notes, distribute action items, and track follow-ups.
• Support onboarding and special projects for executive leadership.

Skills

Administrative support

Communication

Organization

Multitasking

Discretion

MS Office / Google Workspace

Education

Bachelor's or Associate degree in Business Admin/Related

Tools

Microsoft Office

Google Workspace

Job description

Administrative Assistant to the CEO

Location: Charlotte, NC

Schedule: Full-Time | Hybrid (3 Days Onsite / 2 Days Remote)

Training: First 90 Days Fully Onsite

Compensation: $55,000–$75,000 Annually

Experience: 2+ Years in Administrative or Executive Support

About The Opportunity

Our client is seeking a highly organized and professional Administrative Assistant to the CEO to support a fast-paced executive office.

This is a high-visibility role where you'll serve as a trusted partner to the CEO, ensuring schedules stay organized, communications are handled professionally, and daily operations run seamlessly. You'll regularly interact with executives, clients, board members, and external partners, making exceptional communication, discretion, and attention to detail essential for success.

If you're proactive, thrive in a fast-moving environment, and enjoy keeping leaders organized and focused, this is an outstanding opportunity to grow your career with a rapidly expanding organization.

What You'll Do Executive Support

• Manage the CEO's calendar, meetings, and daily priorities with exceptional organization and attention to detail
• Coordinate meetings with internal teams, clients, executives, and external partners
• Prepare agendas, briefing materials, and background information to ensure the CEO is fully prepared for each meeting
• Prioritize competing requests while protecting the CEO's time and focus

Communications

• Manage the CEO's inbox and incoming correspondence
• Draft, edit, and proofread professional emails, letters, memos, and executive communications
• Serve as a primary point of contact for the CEO's office, providing timely and professional communication with internal and external stakeholders
• Ensure important information is communicated accurately and efficiently

Travel & Meeting Coordination

• Coordinate domestic and international travel, including flights, hotels, transportation, and detailed itineraries
• Prepare expense reports and manage travel logistics
• Organize executive meetings, board meetings, off-site events, and company functions
• Take meeting notes, distribute action items, and track follow-up tasks

Office Administration & Special Projects

• Maintain confidential files, contracts, and executive records
• Manage office supplies, vendor relationships, and general administrative operations
• Support executive onboarding and special projects as assigned
• Conduct research and assist with executive-level projects and reporting
• Provide additional administrative support to members of the executive leadership team as needed

What You'll Bring

• 2+ years of administrative or executive support experience
• Outstanding written and verbal communication skills
• Exceptional organizational skills with strong attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Professional judgment and the ability to handle confidential information with discretion
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or Google Workspace
• Proactive, solutions-oriented mindset with the ability to anticipate executive needs

Preferred Qualifications

• Experience supporting a CEO or other C-suite executive
• Experience with project management platforms such as Zoho, Asana, Notion, or Monday.com
• Associate's or Bachelor's degree in Business Administration, Communications, or a related field

Compensation & Benefits

• $55,000–$75,000 annual salary
• Hybrid work schedule (after initial 90-day onsite training period)
• Medical, dental, and vision insurance
• 100% company-paid life insurance
• Company-paid short-term and long-term disability coverage
• 401(k) Safe Harbor Plan with up to 4% company match (immediate vesting)
• Generous discretionary paid time off
• Career growth with a rapidly growing organization

Why Join?

• Work Directly with the CEO: Become a trusted partner supporting executive leadership and high-impact business initiatives
• Hybrid Flexibility: Enjoy a hybrid schedule after completing your initial onboarding period
• Career Growth: Join a fast-growing company with opportunities for long-term advancement
• High-Impact Role: Help drive organizational success by keeping the executive office organized, responsive, and operating efficiently
• Outstanding Benefits: Competitive compensation, comprehensive healthcare, immediate 401(k) vesting, and generous PTO
• Professional Environment: Collaborate with an executive team that values organization, accountability, and excellence

If you're an organized, detail-oriented professional who enjoys supporting executive leadership and thrives behind the scenes, we'd like to hear from you.