Executive Assistant/Office Manager

Retirement Clearinghouse LLC; Charlotte (NC); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Retirement Clearinghouse LLC in Charlotte, NC is seeking an experienced Executive Assistant/Office Manager to support our CEO and senior leaders. The role blends high-level administrative duties with office operations to keep daily business running smoothly.

You’ll manage calendars, coordinate facilities, handle vendor relationships and ensure a professional, organized environment that enables strategic work and growth.

Qualifications

• Minimum of 7 years of executive assistant experience, including direct support of a CEO.
• High School diploma or equivalent.
• Superior verbal and written communications skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.

Responsibilities

• Provide comprehensive executive support to CEO and leadership.
• Oversee office management, supplies, vendor relations.
• Coordinate facility maintenance and building inspections.
• Schedule and manage calendars, meetings, and travel as needed.
• Foster organized, productive work environment.

Skills

Executive support

Verbal & written communication

Organizational skills

Time management

Interpersonal skills

Customer service

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Job description

Company Intro:

Retirement Clearinghouse was voted one of the top places to work by Charlotte Magazine in 2024, 2025 & 2026! When you join the team, you'll make a real difference and can learn, grow and make a positive impact every day. At Retirement Clearinghouse we are helping millions of Americans preserve their retirement savings. We use innovative technology and provide exceptional customer service to help participants make informed decisions about their retirement accounts without using high pressure sales pitches.

We are looking for an experienced Executive Assistant/Office Manager.

The Executive Assistant & Office Manager provides comprehensive administrative support to executives and senior leadership, ensuring efficient operations and effective management of daily business activities. This role serves as a key liaison between leadership, employees, and external stakeholders while maintaining confidentiality and professionalism at all times.

In addition to executive support responsibilities, the position oversees office management functions, including procuring office supplies, coordinating facility maintenance and repairs, managing vendor relationships, scheduling building inspections, and ensuring office cleanliness and operational readiness. The Executive Assistant & Office Manager plays a critical role in fostering an organized, productive, and professional work environment that supports organizational success.

This position requires work in our Charlotte, NC office with a minimum of two days per week and as needed to handle building maintenance requests.

Top benefits or perks:

As a team member at Retirement Clearinghouse, you'll enjoy:

• A culture that fosters a positive work life balance.
• Hybrid work opportunities.
• Competitive hourly rate with Bonus potential.
• 18 days of Paid Time Off per year, 5 sick days per year, 3 Floating Holidays per year (actual time off is prorated the first year and is based upon date of hire)
• Paid holidays
• Medical, dental, vision, short-term disability, long-term disability, life insurance benefits on day 1 of employment
• 401k eligibility and 100% vesting with employer matching on day 1 of employment.
• Professional Growth and Career Advancement Opportunities

Training is provided to all new hires to help you achieve your goals and ensure your success!

Location

Retirement Clearinghouse is in the Ayrsley area located in Charlotte, NC, the second largest banking center in the United States.

Retirement Clearinghouse is an EEO employer and participates in the E-Verify program. Pre-employment background checks will be performed upon offer of employment.

Position Requirements

The ideal candiate will have:

• A minimum of 7 years of relevant executive assistant experience, including direct support of a CEO.
• High School diploma or equivalent.
• Superior verbal and written communications skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and stressful environment.
• Proficient with Microsoft Office Suite or related software.

Shift Days

Work Schedule Hybrid

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Tags

Executive Assistant, C-Suite Support, Office Administration, High-Level Administrative Support, Executive Presence

Salary Range

Division Retirement Clearinghouse LLC

This position is currently accepting applications.