Executive Assistant

Cornerstone Building Brands; Cary (NC); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, dental and vision benefits on

Paid time off and holidays

401(k) and life insurance

Job summary

Cornerstone Building Brands in Cary, NC is seeking an Executive Assistant to provide high-level administrative support to the EVP, CFO, SVP, Corporate Controller and Chief Marketing Officer. Responsibilities include calendar management, travel planning, in-person and virtual meeting prep, and business reporting.

The successful candidate will handle confidential communications, draft letters and memos, coordinate meetings, and prepare materials for leadership reviews while maintaining a

Qualifications

• Bachelor’s Degree preferred; experience in lieu of education will be considered.
• Minimum 8+ years in a corporate environment supporting executives at the top executive level
• Proficiency in project coordination/scheduling
• Proficiency in data collection and reporting
• Advanced proficiency in Windows, Word, Excel, TEAMS, and PowerPoint
• Strong written and oral communication skills
• Professional demeanor and ability to maintain confidentiality
• Ability to anticipate needs of EVP, CFO, SVP, Corporate Controller and CMO
• Ability to build and maintain business relationships under pressure

Responsibilities

• Support executives by representing the office with exceptional customer service, interpersonal savvy and efficiency.
• Manage multiple complex calendars, planning, and coordinating domestic travel.
• Communicate on behalf of EVP, CFO, SVP, Corporate Controller and CMO with internal and external constituents.
• Draft letters, memos, documents, and reports requiring knowledge of business procedures.
• Handle confidential communications with discretion.
• Coordinate meetings and prepare presentation materials and agendas.
• Serve as data entry and minute-taker for meetings and consolidate information into reports.
• Manage, reconcile, and submit expense reports; process bills and order supplies.
• Collaborate with other assistants on leadership support.
• Develop onboarding plans and improve related documentation with HR and leadership.
• Other duties as assigned.

Skills

Executive support

Calendar management

Travel planning

Communication skills

Discretion/confidentiality

Multitasking

Team collaboration

Education

Bachelor’s Degree

Tools

Windows

Microsoft Word

Excel

TEAMS

PowerPoint

Job description

Job Description

The Executive Assistant, based in Cary, NC, is responsible for providing exceptional administrative support to select Executives, including the EVP, Chief Financial Officer, SVP, Corporate Controller and Chief Marketing Officer, while exercising a high degree of discretion and confidentiality. The successful candidate will work closely and collaboratively in a fast-paced environment and will serve as the primary point of contact for internal and external constituents on matters pertaining to the respective Executive leaders, including calendar management, travel planning, in-person and virtual meeting preparation, and business reporting.

KEY RESPONSIBILITIES

• Support executives by representing the office with exceptional customer service, interpersonal savvy and efficiency, and attention to detail.
• Role responsibilities include managing multiple complex calendars, planning, and coordinating domestic travel.
• Communicate on behalf of EVP, Chief Financial Officer, SVP, Corporate Controller and Chief Marketing Officer with both internal and external constituents. This includes both written and verbal communications.
• Drafts letters, memos, documents, and various reports requiring knowledge of methods, procedures, policies, and the nature of business and the organization.
• Handle incoming and outgoing phone and electronic communications while exercising and maintaining the highest level of confidentiality.
• Coordinate internal and external meetings and compile all necessary presentation materials and agendas for all attendees.
• Serve as key data entry and compilation minute-taker for multiple meetings, consolidating information as needed into reports and presentations; provide follow-up materials.
• Manage, reconcile, and submit expense reports for the respective Executives, process bills, order supplies, and general office support.
• Work closely and collaborate with the Executive Assistants for other leaders and other colleagues in support of special assignments.
• Develop detailed onboarding plans leveraging templates, continuously improve onboarding process and related documentation with input from HR and senior operations leadership.
• Other duties, as assigned.

LEADERSHIP COMPETENCIES:

• Cornerstone Building Brands (CBB) Values and Behaviors & Mindsets – Act consistently with CBB’s Values (Safety, Integrity, & Inclusion) and Behaviors & Mindsets (Customer-Centricity, Interconnectedness, Continuous Improvement).
• Delivers Results – Prioritizes achieving outcomes without compromising values. Superior attention to detail, strong organizational and multi-tasking skills, proactive, positive, strong follow-through, and highly professional
• Discretion- manages highly confidential information effectively and sensitively
• Influences with Impact – Clearly communicates with confidence to drive action and build enthusiasm
• Manages Courageously – Adapts to change and effectively resolves conflict
• Resiliency – Rebounding from setbacks and adversity when facing difficult situations
• Strong time management skills - proven abilities to prioritize tasks, multitask, meet deadlines, work independently, proactively, and reliably

Qualifications

KEY EXPERIENCES

• Bachelor’s Degree preferred; experience in lieu of education will be considered
• Minimum 8+ years in a corporate environment supporting executives at the top executive level
• Proficiency in project coordination/scheduling
• Proficiency in data collection and reporting
• Advanced proficiency in Windows, Word, Excel, TEAMS, and PowerPoint
• Strong written and oral communication skills
• Professional demeanor and ability to always maintain confidentiality
• Ability to proactively anticipate needs of and opportunities for EVP, Chief Financial Officer, SVP, Corporate Controller and Chief Marketing Officer
• Ability to build and maintain business relationships and be calm and flexible under pressure and amidst changing priorities
• Experience building a positive team environment and establish working relationships inside and outside of the group

Additional Information

All your information will be kept confidential according to EEO guidelines.

Why work for Cornerstone Building Brands?

• Full-time* team members receive** medical, dental and vision benefits starting day 1.
• Other benefits include PTO, paid holidays, FSA, life insurance, LTD, STD, 401k, EAP, discount programs, tuition reimbursement, training, and professional development.

*Full-time is defined as regularly working 30+ hours per week. **Union programs may vary depending on the collective bargaining agreement.

Cornerstone Building Brands is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, or status as a protected veteran. You can find the Equal Employment Opportunity Poster here. You can also view Your Right to Work Poster here along with This Organizations Participation in E-Verify Poster here. If you'd like to view a copy of the company's affirmative action plan for protected veterans or individuals with disabilities or policy statement, please contact Human Resources at 281-897-7788 or [e-mail]. If you have a disability and you believe that you need a reasonable accommodation in order to search for a job opening or to submit an online application, please contact Human Resources at 281-897-7788 or [e-mail]. This email is used exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. Only emails received for this purpose will be returned. Messages left for other purposes, such as following up on an application or technical issues not related to a disability, will not receive a response.

All your information will be kept confidential according to EEO guidelines.

California Consumer Privacy Act (CCPA) of 2018

Must be at least 18 years of age to apply.