Senior Administrative Assistant

J.B. Hunt Transport Services, Inc.; Lowell (MA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical benefit

Dental benefit

Vision benefit

401(k) retirement plan

Life insurance

Short-term and long-term disability

Paid time off commensurate with tenure

Six weeks of paid maternity leave

Paid parental leave

Six paid holidays annually

Job summary

J.B. Hunt Transport, Inc. in Lowell, MA is seeking a Senior Administrative Assistant to provide high-level administrative support to a large department.

The role involves coordinating activities for executives and staff, handling communications, and streamlining office procedures. Responsibilities include preparing reports, managing calendars, assisting with payroll-related tasks, and guiding new staff introductions.

Qualifications

• High School Diploma or GED Equivalent with 2+ years of professional experience.

Responsibilities

• Act as liaison with employees at all levels, other departments, customers and outside agencies.
• Assist management with reporting, filing, researching, and project support.
• Complete administrative projects using payroll and Workday; train others if needed.
• Develop reports, memos, letters and edit correspondence.
• Handle incoming communications including calls, messages, and inquiries.
• Maintain computer files and logs for presentations, memos, letters and reports.
• Respond to inquiries regarding policies and procedures.
• Maintain schedule of events and deliveries.
• Implement office procedures and determine project priorities.
• Maintain master calendar and communications board for events and meetings.
• Manage office files and document storage, on- and off-site.
• Assist senior managers and office staff with day-to-day projects.
• Welcome and orient new administrative staff; prepare for new hires’ first day.

Skills

Typing speed

Communication skills

Data entry

Detail oriented

Administrative experience

Schedule coordination

Fast-paced environment

File management

Self-motivated

Education

Associates Degree in Business Management or Communication

Tools

Microsoft Office

Job description

Job Title:

Senior Administrative Assistant

Department:

Administration, Facilities & Secretarial

Country:

United States of America

State/Province:

Arkansas

City:

Lowell

Full/Part Time:

Full time

Job Summary:

Under routine supervision, this position provides administrative support and coordinates activities for a large or specialized department or group of professionals.

Job Description:

Key Responsibilities:

• Act as a liaison and interface with employees at all levels, other departments, customers and outside agencies, including high-level staff such as Senior Vice Presidents.
• Assist management or professional staff with the completion of their duties, including reporting, filing, researching, and project support.
• Complete a variety of administrative projects and tasks using diverse software applications (Payroll, Workday) with potential to train others.
• Develop reports, memos, letters, etc., and compose, critique and edit correspondence.
• Handle all incoming communications such as answering and screening calls, taking messages and answering routine questions, including attending to letters, emails, and visitors when necessary.
• Maintain computer files and logs for presentation materials, memos, letters, and reports.
• Respond to or follow up on inquiries regarding the customer’s policies and procedures.
• Maintain schedule of events and/or deliveries.
• Implement office procedures and protocols in accordance with organizational policies; determine project priorities and delegate as needed.
• Maintain master calendar and communications board, including all special events, organization meetings and any functions involving office personnel.
• Maintain office files and manage processes for document storage, both on and off-site, handling and distribution of incoming and outgoing mails.
• Assist senior managers and office staff with day-to-day projects as required.
• Welcome and orient new administrative staff.
• Prepare for new hires’ first day by ordering all assets, submitting requests for security setup, handling training schedule, etc.

Qualifications:

Minimum Qualification:

High School Diploma or GED Equivalent with 2 or more years of professional experience.

Preferred Qualification:

• Associates Degree in Business Management or Communication
• Ability to type quickly and accurately
• Communication skills
• Computer skills with Microsoft programs
• Data entry experience
• Detail oriented
• Experience in an administrative role
• Experience prioritizing and coordinating schedules
• Experience working in a fast-paced environment
• File management
• Self-motivated.

This position is not eligible for employment-based sponsorship.

Compensation:

Factors which may affect starting pay within this range may include skills, education, experience, geography, and other qualifications of the successful candidate. This position may be eligible for annual bonus and incentives based on profitability or volumes in accordance with the terms of the Company’s bonus and incentive plans, as applicable and in effect from time to time.

Benefits:

The Company offers the following benefits for full-time positions, subject to applicable eligibility requirements, as may be in effect from time to time: medical benefit, dental benefit, vision benefit, 401(k) retirement plan, life insurance, short-term and long-term disability coverage, paid time off commensurate with tenure (includes vacation and sick time), six weeks of paid maternity leave along with two weeks of paid parental leave, and six paid holidays annually.

Education:

Associates: Business Administration/Management, Associates: Business Communications, GED (Required), High School (Required)

Work Experience:

Business Administration, Clerical/Administrative, Communications

Job Opening ID:

00643947 Senior Administrative Assistant (Open)

“This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.”

_ J.B. Hunt Transport, Inc. is committed to basing employment decisions on the principles of equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, persons with disabilities, protected veterans or other bases by applicable law._