Senior Administrative Assistant

J.B. Hunt; Arizona; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Life insurance

Short-term and long-term disability

Paid time off

Maternity leave

Parental leave

Six paid holidays annually

Job summary

J.B. Hunt Transport, Inc. seeks a Senior Administrative Assistant to provide high-level administrative support to the Administration, Facilities & Secretarial group in Lowell, Arkansas.

You will coordinate day-to-day activities, prepare correspondence, and maintain calendars and files across multiple teams. The role requires strong typing, communication and computer skills, with experience in Workday and payroll systems.

Qualifications

• Must have strong typing and data entry skills.
• Excellent verbal and written communication abilities.
• Proficient with Microsoft Office and Workday for reporting and scheduling.

Responsibilities

• Act as liaison with employees, other departments, customers and outside agencies.
• Assist management with reporting, filing, research and project support.
• Prepare reports, memos, letters and correspondence; edit as needed.
• Maintain calendars, files and records for presentations and materials.
• Answer calls, emails and visitors; screen inquiries and provide routine information.
• Support day-to-day projects and onboarding activities for new hires.

Skills

Typing speed

Communication skills

Computer skills

Data entry

Detail oriented

Schedule coordination

Education

Associates Degree in Business Administration/Management

Associates Degree in Business Communications

GED

High School Diploma

Tools

Microsoft Office

Workday

Payroll systems

Job description

Job Title:Senior Administrative AssistantDepartment:Administration, Facilities & SecretarialCountry:United States of AmericaState/Province:ArkansasCity:LowellFull/Part Time:Full timeJob Summary:Under routine supervision, this position provides administrative support and coordinates activities for a large or specialized department or group of professionals.Job Description:Key Responsibilities:Act as a liaison and interface with employees at all levels, other departments, customers and outside agencies, including high-level staff such as Senior Vice Presidents.Assist management or professional staff with the completion of their duties, including reporting, filing, researching, and project support.Complete a variety of administrative projects and tasks using diverse software applications (Payroll, Workday) with potential to train others.Develop reports, memos, letters, etc., and compose, critique and edit correspondence.Handle all incoming communications such as answering and screening calls, taking messages and answering routine questions, including attending to letters, emails, and visitors when necessary.Maintain computer files and logs for presentation materials, memos, letters, and reports.Respond to or follow up on inquiries regarding the customer's policies and procedures.Maintain schedule of events and/or deliveries.Implement office procedures and protocols in accordance with organizational policies; determine project priorities and delegate as needed.Maintain master calendar and communications board, including all special events, organization meetings and any functions involving office personnel.Maintain office files and manage processes for document storage, both on and off-site, handling and distribution of incoming and outgoing mails.Assist senior managers and office staff with day-to-day projects as required.Welcome and orient new administrative staff.Prepare for new hires' first day by ordering all assets, submitting requests for security setup, handling training schedule, etc.Qualifications:Minimum Qualification:High School Diploma or GED Equivalent with 2 or more years of professional experience.Preferred Qualification:Associates Degree in Business Management or CommunicationAbility to type quickly and accuratelyCommunication skillsComputer skills with Microsoft programsData entry experienceDetail orientedExperience in an administrative roleExperience prioritizing and coordinating schedulesExperience working in a fast-paced environmentFile managementSelf-motivated.This position is not eligible for employment-based sponsorship.Compensation:Factors which may affect starting pay within this range may include skills, education, experience, geography, and other qualifications of the successful candidate. This position may be eligible for annual bonus and incentives based on profitability or volumes in accordance with the terms of the Company’s bonus and incentive plans, as applicable and in effect from time to time.Benefits:The Company offers the following benefits for full-time positions, subject to applicable eligibility requirements, as may be in effect from time to time: medical benefit, dental benefit, vision benefit, 401(k) retirement plan, life insurance, short-term and long-term disability coverage, paid time off commensurate with tenure (includes vacation and sick time), six weeks of paid maternity leave along with two weeks of paid parental leave, and six paid holidays annually.Education:Associates: Business Administration/Management, Associates: Business Communications, GED (Required), High School (Required)Work Experience:Business Administration, Clerical/Administrative, CommunicationsJob Opening ID:00643947 Senior Administrative Assistant (Open)“This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.”J.B. Hunt Transport, Inc. is committed to basing employment decisions on the principles of equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, persons with disabilities, protected veterans or other bases by applicable law.