Senior Administrative Assistant

jbhunt; Lowell (AR); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Life insurance

Short-term and long-term disability

Paid time off

Maternity leave

Paid parental leave

Paid holidays

Job summary

J.B. Hunt Transport, Inc. in Lowell, Arkansas is seeking a Senior Administrative Assistant to provide comprehensive admin support for a large department and coordinate activities for professionals.

You will manage schedules, prepare reports, handle communications, and assist senior managers with day-to-day projects. The role requires strong organizational skills, attention to detail, and proficiency with Microsoft Office and Workday.

Qualifications

• High School Diploma or GED with 2+ years of professional experience.
• Associates degree in Business Management or Communication preferred.

Responsibilities

• Act as a liaison with employees at all levels, other departments, customers and outside agencies, including high-level staff such as Senior Vice Presidents.
• Assist management with reporting, filing, researching, and project support.
• Prepare reports, memos, letters, etc., and compose, critique and edit correspondence.
• Handle all incoming communications such as answering and screening calls, taking messages and answering routine questions.
• Maintain computer files and logs for presentation materials, memos, letters, and reports.
• Respond to inquiries regarding company policies and procedures.
• Maintain master calendar and coordinate events and meetings.
• Maintain office files and document storage processes.

Skills

Communication skills

Detail oriented

Data entry experience

Typing speed

Microsoft Office

Multitasking

Scheduling

Education

Associates Degree in Business Management or Communications

High School Diploma or GED

Tools

Workday

Payroll software

Job description

Job Title: Senior Administrative Assistant

Department: Administration, Facilities & Secretarial

Country: United States of America

State/Province: Arkansas

City: Lowell

Full/Part Time: Full time

Job Summary: Under routine supervision, this position provides administrative support and coordinates activities for a large or specialized department or group of professionals.

Job Description:

Key Responsibilities:

• Act as a liaison and interface with employees at all levels, other departments, customers and outside agencies, including high-level staff such as Senior Vice Presidents.
• Assist management or professional staff with the completion of their duties, including reporting, filing, researching, and project support.
• Complete a variety of administrative projects and tasks using diverse software applications (Payroll, Workday) with potential to train others.
• Develop reports, memos, letters, etc., and compose, critique and edit correspondence.
• Handle all incoming communications such as answering and screening calls, taking messages and answering routine questions, including attending to letters, emails, and visitors when necessary.
• Maintain computer files and logs for presentation materials, memos, letters, and reports.
• Respond to or follow up on inquiries regarding the customer's policies and procedures.
• Maintain schedule of events and/or deliveries.
• Implement office procedures and protocols in accordance with organizational policies; determine project priorities and delegate as needed.
• Maintain master calendar and communications board, including all special events, organization meetings and any functions involving office personnel.
• Maintain office files and manage processes for document storage, both on and off-site, handling and distribution of incoming and outgoing mails.
• Assist senior managers and office staff with day-to-day projects as required.
• Welcome and orient new administrative staff.
• Prepare for new hires' first day by ordering all assets, submitting requests for security setup, handling training schedule, etc.

Qualifications:

Minimum Qualification:

High School Diploma or GED Equivalent with 2 or more years of professional experience.

Preferred Qualification:

• Associates Degree in Business Management or Communication
• Ability to type quickly and accurately
• Communication skills
• Computer skills with Microsoft programs
• Data entry experience
• Detail oriented
• Experience in an administrative role
• Experience prioritizing and coordinating schedules
• Experience working in a fast-paced environment
• File management
• Self-motivated.

This position is not eligible for employment-based sponsorship.

Compensation:

Factors which may affect starting pay within this range may include skills, education, experience, geography, and other qualifications of the successful candidate. This position may be eligible for annual bonus and incentives based on profitability or volumes in accordance with the terms of the Company's bonus and incentive plans, as applicable and in effect from time to time.

Benefits:

The Company offers the following benefits for full-time positions, subject to applicable eligibility requirements, as may be in effect from time to time: medical benefit, dental benefit, vision benefit, 401(k) retirement plan, life insurance, short-term and long-term disability coverage, paid time off commensurate with tenure (includes vacation and sick time), six weeks of paid maternity leave along with two weeks of paid parental leave, and six paid holidays annually.

Education:

Associates: Business Administration/Management, Associates: Business Communications, GED (Required), High School (Required)

Work Experience:

Business Administration, Clerical/Administrative, Communications

Job Opening ID: 00643947 Senior Administrative Assistant (Open)

"This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

J.B. Hunt Transport, Inc. is committed to basing employment decisions on the principles of equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, persons with disabilities, protected veterans or other bases by applicable law.