Senior Administrative Assistant

StartupNWA; Lowell (AR); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical benefit

Dental benefit

Vision benefit

401(k) retirement plan

Life insurance

Disability coverage

Paid time off

Paid maternity leave

Paid parental leave

Paid holidays

Job summary

J.B. Hunt Transport, Inc.

in Lowell, AR seeks a Senior Administrative Assistant to provide essential support to the Administration, Facilities & Secretarial team and help manage a busy calendar and office operations. The role involves liaising with executives, coordinating reports, handling communications, and onboarding new staff; requires strong organizational skills and proficiency with Microsoft Office.

Qualifications

• High School Diploma or GED with 2+ years of professional experience.
• Associates Degree in Business Management or Communications preferred.
• Ability to type quickly and accurately.
• Excellent communication skills.
• Proficient with Microsoft Office programs.
• Data entry experience.
• Detail oriented.
• Experience prioritizing and coordinating schedules.
• Experience in a fast-paced environment.
• File management.

Responsibilities

• Act as liaison with employees at all levels and with other departments, customers, and outside agencies.
• Assist management with duties including reporting, filing, researching, and project support.
• Complete administrative projects using Payroll and Workday with potential to train others.
• Develop reports, memos, letters, and edit correspondence.
• Handle calls, messages, and routine inquiries; manage emails and visitors.

Skills

Typing quickly

Communication skills

Detail oriented

Self-motivated

Data entry

Schedule coordination

Microsoft Office

Fast-paced environment

Education

High School Diploma or GED

Associates Degree in Business Management or Communications

Tools

Microsoft Office Suite

Workday

Payroll systems

Job description

Join our talent network, explore companies and search for jobs. Employment is abundant, commutes are short, and the region is filled with a sense of possibility, a place where you can have a real impact.

Job Title:

Senior Administrative Assistant

Department:

Administration, Facilities & Secretarial

Country:

United States of America

State/Province:

Arkansas

City:

Lowell

Full/Part Time:

Full time

Job Summary:

Under routine supervision, this position provides administrative support and coordinates activities for a large or specialized department or group of professionals.

Job Description:

Key Responsibilities:

• Act as a liaison and interface with employees at all levels, other departments, customers and outside agencies, including high-level staff such as Senior Vice Presidents.
• Assist management or professional staff with the completion of their duties, including reporting, filing, researching, and project support.
• Complete a variety of administrative projects and tasks using diverse software applications (Payroll, Workday) with potential to train others.
• Develop reports, memos, letters, etc., and compose, critique and edit correspondence.
• Handle all incoming communications such as answering and screening calls, taking messages and answering routine questions, including attending to letters, emails, and visitors when necessary.
• Maintain computer files and logs for presentation materials, memos, letters, and reports.
• Respond to or follow up on inquiries regarding the customer's policies and procedures.
• Maintain schedule of events and/or deliveries.
• Implement office procedures and protocols in accordance with organizational policies; determine project priorities and delegate as needed.
• Maintain master calendar and communications board, including all special events, organization meetings and any functions involving office personnel.
• Maintain office files and manage processes for document storage, both on and off-site, handling and distribution of incoming and outgoing mails.
• Assist senior managers and office staff with day-to-day projects as required.
• Welcome and orient new administrative staff.
• Prepare for new hires' first day by ordering all assets, submitting requests for security setup, handling training schedule, etc.

Qualifications:

Minimum Qualification:

High School Diploma or GED Equivalent with 2 or more years of professional experience.

Preferred Qualification:

Associates Degree in Business Management or Communication

Ability to type quickly and accurately Communication skills

Computer skills with Microsoft programs

Data entry experience

Detail oriented Experience in an administrative role

Experience prioritizing and coordinating schedules

Experience working in a fast-paced environment

File management

Self-motivated.

This position is not eligible for employment-based sponsorship.

Compensation:

Factors which may affect starting pay within this range may include skills, education, experience, geography, and other qualifications of the successful candidate. This position may be eligible for annual bonus and incentives based on profitability or volumes in accordance with the terms of the Company's bonus and incentive plans, as applicable and in effect from time to time.

Benefits:

The Company offers the following benefits for full-time positions, subject to applicable eligibility requirements, as may be in effect from time to time: medical benefit, dental benefit, vision benefit, 401(k) retirement plan, life insurance, short-term and long-term disability coverage, paid time off commensurate with tenure (includes vacation and sick time), six weeks of paid maternity leave along with two weeks of paid parental leave, and six paid holidays annually.

Education:

GED (Required), High School (Required)

Work Experience:

Business Administration, Clerical/Administrative, Communications

Job Opening ID:

00648331 Senior Administrative Assistant (Open)

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Both J.B. Hunt Transport, Inc. and Hunt Mexicana S.A. de C.V. are equal employment opportunity employers without regard to any characteristic protected under applicable law, including veterans and disability.

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