Senior Administrative Assistant

J.B. Hunt Transport, Inc.; Lowell (AR); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Life insurance

Disability coverage

Paid time off

Maternity/Paternity leave

Job summary

J.B. Hunt Transport, Inc. in Lowell, AR is seeking a Senior Administrative Assistant to provide comprehensive administrative support for the Administration, Facilities & Secretarial department.

You will coordinate communications, manage calendars, assist with reporting, and support senior staff across multiple functions. The role requires organization, strong written and verbal communication, and proficiency with payroll systems and Workday.

Qualifications

• High School Diploma or GED with 2+ years of professional experience.
• Associates Degree in Business Management or Communication preferred.
• Ability to type quickly and accurately.
• Strong communication skills.
• Proficient with Microsoft Office and data entry.

Responsibilities

• Act as liaison with employees at all levels and with other departments and customers.
• Assist management with reporting, filing, researching, and project support.
• Prepare reports, memos, letters, and edit correspondence.
• Handle calls, messages, emails and visitor inquiries, and maintain files.
• Maintain master calendar and office procedures per policy.

Skills

Communication skills

Typing

Data entry

Detail oriented

Schedule coordination

Fast-paced environment

Self-motivated

Education

High School Diploma or GED

Associates Degree (Business Management or Communication)

Tools

Payroll

Workday

Microsoft Office

Job description

Job Title: Senior Administrative Assistant

Department: Administration, Facilities & Secretarial

Country: United States of America

State/Province: Arkansas

City: Lowell

Full/Part Time: Full time

Job Summary

Under routine supervision, this position provides administrative support and coordinates activities for a large or specialized department or group of professionals.

Key Responsibilities

• Act as a liaison and interface with employees at all levels, other departments, customers and outside agencies, including high-level staff such as Senior Vice Presidents.
• Assist management or professional staff with the completion of their duties, including reporting, filing, researching, and project support.
• Complete a variety of administrative projects and tasks using diverse software applications (Payroll, Workday) with potential to train others.
• Develop reports, memos, letters, etc., and compose, critique and edit correspondence.
• Handle all incoming communications such as answering and screening calls, taking messages and answering routine questions, including attending to letters, emails, and visitors when necessary.
• Maintain computer files and logs for presentation materials, memos, letters, and reports.
• Respond to or follow up on inquiries regarding the customer's policies and procedures.
• Maintain schedule of events and/or deliveries.
• Implement office procedures and protocols in accordance with organizational policies; determine project priorities and delegate as needed.
• Maintain master calendar and communications board, including all special events, organization meetings and any functions involving office personnel.
• Maintain office files and manage processes for document storage, both on and off-site, handling and distribution of incoming and outgoing mails.
• Assist senior managers and office staff with day-to-day projects as required.
• Welcome and orient new administrative staff.
• Prepare for new hires' first day by ordering all assets, submitting requests for security setup, handling training schedule, etc.

Qualifications

• Minimum Qualification: High School Diploma or GED Equivalent with 2 or more years of professional experience.
• Preferred Qualification: Associates Degree in Business Management or Communication
• Ability to type quickly and accurately
• Communication skills
• Computer skills with Microsoft programs
• Data entry experience
• Detail oriented
• Experience in an administrative role
• Experience prioritizing and coordinating schedules
• Experience working in a fast-paced environment
• File management
• Self-motivated

This position is not eligible for employment-based sponsorship.

Compensation

Factors which may affect starting pay within this range may include skills, education, experience, geography, and other qualifications of the successful candidate. This position may be eligible for annual bonus and incentives based on profitability or volumes in accordance with the terms of the Company’s bonus and incentive plans, as applicable and in effect from time to time.

Benefits

• medical benefit
• dental benefit
• vision benefit
• 401(k) retirement plan
• life insurance
• short-term and long-term disability coverage
• paid time off commensurate with tenure (includes vacation and sick time)
• six weeks of paid maternity leave along with two weeks of paid parental leave
• six paid holidays annually

Education

• GED (Required)
• High School (Required)

Work Experience

• Business Administration
• Clerical/Administrative
• Communications

Additional Information

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Both J.B. Hunt Transport, Inc. and Hunt Mexicana S.A. de C.V. are equal employment opportunity employers without regard to any characteristic protected under applicable law, including veterans and disability.

Better benefits, clear career paths and a people-first culture, because we are Driven for You.

Headquartered in Northwest Arkansas, J.B. Hunt is a dominant force in transportation and logistics, offering exciting career opportunities both at corporate and at field locations across the country. There are a variety of job types that support our business so no matter your passion, J.B. Hunt is the place to jumpstart your career.

We are a leading transportation and logistics company for one simple reason - our people. The career possibilities and benefits of working at J.B. Hunt Transport. Inc. or Hunt Mexicana S.A. de C.V. are endless. From competitive salary and benefits packages, to defined career paths and growth opportunities, we take care of our people and take great pride in our efforts to build and sustain an inclusive workplace for all employees.

What are we looking for? We welcomes high-energy, forward-thinking people of all backgrounds and experience levels to join our teams. We offer full-time, entry level, professional and management opportunities across all departments. Whether you are fresh out of school or bring years of industry experience, a role with us could take your career to the next level. J.B. Hunt is proud to serve individuals of all abilities.