Senior Administrative Assistant

Community Health Network; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

Community Health Network is seeking a Senior Administrative Assistant to provide advanced administrative and secretarial support to an assigned Vice President. You will prepare correspondence, reports, and presentations; coordinate schedules and meetings; maintain records and files; and support executive-level operations.

This role requires strong initiative, sound judgment, discretion, and the ability to handle multiple priorities in a healthcare setting with professionalism and teamwork.

Qualifications

• High School Diploma or GED required; higher degrees preferred.
• Progressive administrative or office management experience in healthcare is common.
• Strong calendar, correspondence, and presentation preparation capabilities.
• Ability to manage multiple priorities with discretion and accuracy.
• Excellent written and verbal communication across all levels.

Responsibilities

• Provide advanced administrative and secretarial support to an assigned Vice President.
• Prepare correspondence, reports, and presentations; coordinate schedules and meetings.
• Maintain records and files; support executive-level operations.
• Anticipate executive needs and support special projects.
• Coordinate communication with physicians, staff, board members, volunteers, patients and visitors.
• Uphold discretion, confidentiality and sound judgment under pressure.

Skills

Calendar management

Executive support

Prepare complex correspondence

Meeting coordination

Budget tracking

Interpersonal skills

Communication

Discretion & confidentiality

Problem solving

Customer service

Teamwork

Microsoft Office

AV equipment familiarity

Education

High School Diploma or GED

Associate degree

Bachelor's degree

Tools

Microsoft Office

AV equipment

Job description

Shift

Day Job

Hours

Monday - Friday
8:00am - 5:00pm
flexibility to accommodate for business needs

Join Community

Community Health Network was created by our neighbors, for our neighbors. Over 60 years later, "community" remains at the heart of our organization. It means providing our neighbors with outstanding care supported by advanced technology. It means being actively involved in the communities we serve and ensuring our caregivers have opportunities to grow and succeed. Above all, it means delivering exceptional care, simply delivered - and we could not do it without you.

Make a Difference

The Senior Administrative Assistant provides advanced administrative and secretarial support services to an assigned Vice President. Responsibilities include preparing correspondence, reports, and presentations; coordinating schedules and meetings; maintaining records and files; and supporting executive-level operations. This role requires a high degree of responsibility, accountability, confidentiality, and discretion.

The individual anticipates executive needs, supports special projects, coordinates communication across stakeholders, and serves as a key liaison with physicians, staff, board members, volunteers, patients, and visitors. Success in this role requires strong initiative, sound judgment, the ability to work under pressure, and a commitment to teamwork and organizational excellence.

Exceptional Skills and Qualifications

High School Diploma or GED required; Associate or Bachelor's degree preferred

Minimum of seven (7) years of progressive administrative, executive assistant, or office management experience (preferably in healthcare).

Demonstrated ability to provide advanced administrative support, including managing executive calendars, preparing complex correspondence and presentations, tracking budgets, and supporting high-level operational needs.

Strong communication and interpersonal skills with the ability to effectively interact with all levels of the organization, including executives, physicians, board members, staff, and external stakeholders.

Proven ability to manage multiple priorities, coordinate projects, and meet deadlines with minimal supervision while maintaining a high level of accuracy and attention to detail.

High level of integrity, professionalism, confidentiality, and discretion; sound judgment and ability to make independent decisions.

Strong organizational, problem-solving, and customer service skills; able to work effectively under pressure and manage frequent interruptions.

Proficiency in Microsoft Office and other business systems; familiarity with AV and standard office equipment; working knowledge of accounting principles and basic financial concepts.

Ability to work both independently and collaboratively while modeling PRIIDE values and fostering a positive team environment.

Why Community?

At Community Health Network, we build teams that deliver exceptional care through empathy, communication and collaboration. We consider ALL an integral part of the exceptional patient experience. We PRIIDE ourselves on not having employees but Caregivers. Join our Community as we make a difference in your community.

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