Senior Admin Specialist

Shein Group; Los Angeles (CA); Presencial; USD 82.000 - 100.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health Savings Account with Employer+F

Flexible Spending Accounts (Healthcare

Company-Paid Life/AD&D insurance

Disability insurance

401(k) with company match

Vacation and holidays

Company events and snacks

Descripción de la vacante

SHEIN, a global fashion retailer with its U.S. headquarters in Los Angeles, seeks an experienced executive assistant/office operations leader.

You will act as the liaison between executives and partners, mentor a team of office staff, and collaborate across departments to optimize operations and vendor management. The role emphasizes calendar management, travel coordination, policy development, and cross-functional initiatives.

Formación

• 5+ years in project management, executive assistance, or administrative operations.
• Bachelor’s degree in business administration, management, or related field.
• Experience leading a team and managing external vendors or contracts.
• Proficiency with MS Office and Google Workspace; familiarity with PM tools.

Responsabilidades

• Serve as liaison between executives and internal/external partners.
• Lead and mentor a team of office assistants; foster collaboration.
• Partner with departments to align operations with business goals.
• Manage vendor relationships to ensure quality and cost-effectiveness.
• Oversee calendar management, travel arrangements, and scheduling for leadership.
• Review and maintain vendor agreements; draft and implement office policies.
• Direct and optimize daily office operations, budget oversight, and space management.
• Identify gaps in administrative workflows and implement improvements.
• Plan and coordinate meetings, events, and company initiatives.

Conocimientos

Leadership

Communication

Project management

Discretion

Time management

Educación

Bachelor's degree in Business Administration/Management

Herramientas

Microsoft Office

Google Workspace

Asana

Trello

Descripción del empleo

SHEIN is a global fashion and lifestyle e-retailer committed to making fashion accessible to all. We use on-demand manufacturing technology to connect suppliers to our agile supply chain, reducing inventory waste and enabling us to deliver a variety of affordable products to customers around the world. From our global offices, we reach customers in nearly 160 countries and regions worldwide. Founded in 2012, SHEIN has more than 17,000 employees operating from offices around the world, with U.S. Headquarters located in Los Angeles.

In SHEIN, we work with outstanding, creative, and capable peers. We share an energetic and open culture for capable people to discern, work and ignite as a team.

At SHEIN, our culture is driven by our core values: Customer First, Take Ownership, Deliver Results, Make Change, and Celebrate Diversity. These are not just words, they are the principles that guide our work as we strive to meet the needs of our customers around the world.

About the Position

Job Responsibilities

• Serving as the liaison between executives and internal/external partners
• Lead, mentor, and provide direction to a team of office assistants, fostering a collaborative and productive work environment.
• Partner with other departments across the organization to support operational alignment and achieve overarching business goals.
• Manage relationships with external vendors and service providers (e.g., office supplies, contractors) to ensure quality and cost-effectiveness.
• Oversee cross-functional administrative projects, ensuring timely completion, within budget and according to organizational goals.
• Provide scheduling, calendar management, and travel arrangement assistance for key executives or leadership.
• Assist in reviewing and maintaining basic vendor agreements and contracts within the scope of office operations. Draft, revise, and implement office policies to enhance workplace efficiency and compliance.
• Direct and optimize daily office operations, including supplies management, office space allocation, compliance adherence, and budget oversight.
• Identify gaps in administrative workflows and implement solutions to drive greater organizational efficiency.
• Plan and coordinate meetings, events, and company initiatives across teams and departments.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Developing, reviewing, and improving administrative systems, policies, and procedures.

Job Requirements

• Minimum 5+ years of combined experience in project management, executive assistance, administrative operations, or equivalent roles.
• Bachelor’s degree in business administration, management, or a related field.
• Proven experience leading and managing a team in a professional setting.
• Experience working with external vendors, managing contracts, or overseeing service agreements.
• Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) and project management tools (e.g., Asana, Trello, or similar).
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
• Ability to plan for and keep track of multiple projects and deadlines.
• Excellent verbal and written communication skills.
• Exceptional leadership and time, task, and resource management skills.
• Strong leadership abilities with a team-focused and solutions-oriented approach.

Salary Range

Annual $82,000 -$100,000 and bonus

Job Status

exempt

• Health Savings Account with Employer Funding
• Flexible Spending Accounts (Healthcare and Dependent care)
• Company-Paid Basic Life/AD&D insurance
• Company-Paid Short-Term and Long-Term Disability
• Voluntary Benefit Offerings (Voluntary Life/AD&D, Hospital Indemnity, Critical Illness, and Accident)
• Employee Assistance Program
• Business Travel Accident Insurance
• 401(k) Savings Plan with discretionary company match and access to a financial advisor
• Vacation, paid holidays, floating holidays, and sick days
• Free swag giveaways
• Annual Holiday Party
• Invitations to pop-ups and other company events
• Complimentary daily office snacks and beverage

SHEIN is committed to an equitable and inclusive work environment for all candidates and provides equal opportunities in all employment practices without regard to race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, pregnancy or childbirth, age, disability, or veteran status.