Senior Admin & Office Lead, Head of College (On-Site)

Yale University; New Haven (CT); On-site; USD 41,000 - 56,000; Full time

Job summary

Yale University seeks a Senior Administrative Assistant 2 for Ezra Stiles College to support the Head of College and college operations. The role is on-campus, 11 months, with duties spanning administrative, financial, and event coordination tasks.

The successful candidate will demonstrate excellent communication, organization, discretion, and the ability to manage confidential information while supporting students, fellows, and staff in a dynamic residential college environment.

Qualifications

• Excellent written and oral communication; strong service orientation.
• Proficient with Outlook, Word, Excel, PowerPoint; calendar management and scheduling.
• Ability to manage multiple tasks and meet deadlines in a busy environment.
• Experience with financial systems, expense management, and reconciliations.
• Discretion, confidentiality, and commitment to DEI.

Responsibilities

• Oversee and coordinate admin and office activities for the Head of College.
• Establish, implement and coordinate office procedures.
• Maintain college checkbook and monitor accounts, disburse funds, provide financial support.
• Coordinate college functions and events (Commencement, teas, dinners).
• Advise students and Fellows on policies.
• Support Fellows Programs with mailings, contact lists, appointment letters.
• Guide students on materials for weekly college publications; update Facebook.
• Oversee bursary student work assignments.
• Manage correspondence and general clerical tasks (supplies).
• Schedule college facilities and issue/return keys.
• Coordinate repairs and renovations scheduling with departments.
• Communicate with students/parents/alumni; resolve problems.
• Collaborate with Dean's Office to improve residential life.
• Coordinate college coverage with Dean’s office.
• Perform other duties for smooth operation.

Skills

Interpersonal skills

Communication

MS Office

Calendar management

Expense processing

Event planning

Independent work

Discretion & confidentiality

Diversity & inclusion

Education

Bachelor's Degree

Associate's Degree

Tools

Workday

StarRez

SciQuest

Yale Student Employment System

Yale Message

Job description

Yale University seeks a Senior Administrative Assistant 2 for Ezra Stiles College to support the Head of College and college operations. The role is on-campus, 11 months, with duties spanning administrative, financial, and event coordination tasks.

The successful candidate will demonstrate excellent communication, organization, discretion, and the ability to manage confidential information while supporting students, fellows, and staff in a dynamic residential college environment.